To begin with, each commercial enterprise is obliged to organize accounting. Especially when it comes to an organization that has employees. Each of them needs to accrue and pay wages, as well as transfer taxes and insurance contributions to the state budget. However, for this it is not necessary to hire and maintain full-time accountants.
An alternative that many businessmen use is called salary outsourcing. It is also worth noting that this service is becoming increasingly popular among potential customers. Some have been outsourcing since the organization was opened. Others, on the contrary, come to a similar decision already in the process of their own activity.
Features
Payroll takes a considerable part of the time in those organizations in which hired personnel work. You need to understand that the legislation in this area is regularly changing, so it is incredibly difficult to ensure the correct calculations. To this end, businessmen turn to companies that specialize in this activity and order outsourcing of wages.
This service, transferred to a third-party company, allows you to focus on the core business of the company, without being distracted by everything else. In addition, it is possible to save the funds necessary for the maintenance of the accounting department. The organization also eliminates the problems associated with the human factor. A full-time accountant can be on vacation, on sick leave and others.
When ordering outsourcing of wages, the company relieves itself of the risks and responsibilities associated with its accrual. These conditions must certainly be spelled out in the contract that is concluded between the parties.
Benefits
Wage outsourcing has several significant advantages that make this service popular among potential as well as current businessmen. Let's look at the main ones. Abbreviation:
- costs;
- risks;
- load.
Cost reduction
This is almost the main advantage, because of which businessmen often order outsourcing of payroll. Such a solution, as a rule, arises after comparing the costs of maintaining staff accountants and the cost of services of a specialized company.
Let's look at the costs incurred by the organization in which full-time accountants work:
- First of all, this is the salary of specialists. In addition, they need to pay vacation pay, make a transfer of personal income tax and insurance contributions to the state budget.
- Arrangement and subsequent maintenance of the workplace. For accounting, you need to allocate a separate room, purchase equipment and furniture, regularly supply supplies.
- In case of dismissal of an organization’s specialist, one also has to look for a new accountant at his own expense, paying for the services of specialized agencies or a staff member.
- Periodically it is necessary to carry out advanced training. Since information in the field of accounting is updated quite quickly.
Given all of the above costs, outsourcing payroll is a better offer. Since the businessman does not have to maintain an accounting department and regularly bear the costs associated with this.Payroll outsourcing services are usually cheaper. The exact figure will depend on the region and some other factors.
Risk reduction
When ordering outsourcing of accounting functions, the owner of the enterprise minimizes the risks caused by the human factor. A full-time accountant may overlook any changes to the law. A specialized company carefully monitors such issues.
This is explained quite simply. Companies that provide outsourcing of accounting functions carefully monitor the qualifications of their own employees. They are not only checked when hiring a staff, but they are also regularly trained. Accordingly, the entrepreneur gets the opportunity to turn to specialists who constantly revolve in their environment, and not to hire a full-time accountant who can be somewhat torn from it.
Outsourcing payrolls provides customers with another very important advantage. These organizations, as a rule, insure their own activities. This is beneficial for the client, since in case of mistakes they are ready to compensate for the losses. Accordingly, the client may actually not be afraid of any penalties due to errors made by the accounting department.
Load reduction
In this case, it is not a complete, but a partial transfer of accounting functions. This may be relevant in case of high workload of existing accountants who have to combine several functions.
When contacting an outsourcing company, it is possible to reduce the burden on existing employees, save them from routine tasks and in this way increase labor productivity and the quality of work performed.
Also, contacting a specialized company is relevant for small enterprises. Which cannot provide enough work for a full-time accountant. Accordingly, a certain amount of work is transferred to outsourcing, thereby eliminating the need to look for and then maintain a full-time employee.
For whom is it relevant?
Despite the advantages of outsourcing services, not all enterprises have switched to a similar format. Let's find out for which enterprises this service is most relevant.
First of all, this applies to small companies in which the number of employees does not exceed 100 people. Most likely, in this case, the maintenance of staff accountants will be inappropriate, since the company will not be able to provide them with a full load. At the same time, it will be necessary to pay full wages and deduct tax and insurance contributions.
What is included in payroll outsourcing?
This question is especially relevant for potential customers. After all, they are interested not only in the cost of outsourcing wages, but also in the quality and completeness of the services provided. Here are the services that specialized companies provide to their own customers:
- Making calculations for the payroll system.
- Settlement under civil law contracts.
- Making calculations of vacation pay, severance pay. As well as compensation for unused vacation.
- Outsourcing payroll reporting can also be done by a third-party company. In addition, the calculation of taxes and insurance premiums, as well as the preparation of payment orders for their payment.
- Compilation of payroll reporting for tax authorities.
- Preparation of billing and settlement statements, as well as individual settlement sheets.
These are the main services that an organization receives when contacting a specialized company that provides accounting services.
How to choose?
Not every company on the market is capable of providing quality outsourcing.That is why it is important to pay sufficient attention to her careful selection.
So, first of all, it is important to understand that the level of services provided directly depends on the quality of staff training. This is the main criterion that a potential entrepreneur should pay attention to when ordering a salary outsourcing service.
In addition to theoretical training, pay attention to the practical experience of specialists who work in the company. It is advisable that the company regularly update knowledge. Only such an attitude to work allows you to track any changes in the law and to provide quality outsourcing services.
findings
So, this service has many advantages. They are most good for a small business, as well as for companies that can not boast of well-functioning business processes. Especially significant will be the reduction in costs for entrepreneurs who have hired employees, but their total number does not exceed 100 people. The main difficulty may be the choice of a company that is ready to provide accounting services for payroll. The main attention should be paid to the quality of staff training.
