What is a job description? It is a legal document. It contains all the duties and working conditions of an organization employee. Under this document, the employee is obligated to carry out an unquestionably defined set of tasks and tasks assigned to each employee and position.
Why is it needed?
For employees of civil and municipal posts, such an instruction is one of the main legal provisions that allow regulating labor activity. Unlike an employment contract, the job description is not written for a specific employee, but is prepared in one version for a particular specialty. It does not contain personal data of the employee, that is, in fact, is a standard document.
Among other things, the job description allows you to prevent various conflicts and disagreements that may arise between the leader and subordinates. Thus, this is a kind of guarantor of the fulfillment by both parties of the labor contract of the obligations undertaken. The job description spells out as detailed as possible all the labor moments and features of the work process that the employee has to perform.
So, we will understand in more detail what a job description is.
Features of writing instructions
In the process of compilation, it is necessary to take into account certain rules and conditions under which it is developed. The number of job descriptions should coincide with the staffing and internal work schedule. If several employees of a company carry out work identical in volume and nature and are in the same positions, one general job description is drawn up for this specialization.
This is done both for individual divisions and separately for the management team of the company. Before proceeding with the preparation of instructions, it is necessary to describe in detail the position and workplace of the employee. Such training will make it possible to accurately take into account all the nuances and details of the upcoming work. This is the responsibility of the duty officer.
The basis for writing should serve as a special qualification guide, which was issued by the Ministry of Labor in 1998.
Instruction structure
Any typical job description (including directors) should include the following items:
- General Provisions
- The rights.
- Job responsibilities.
- A responsibility.
- Final provisions.
General provisions describe the position as a whole, namely such legal aspects as the name, requirements for the qualification of the employee, direct subordination, replacement for vacation, sick leave or time off, normative documents with which it will be necessary to work, etc. A sample job description is presented above.
The rights clause includes a list of legal opportunities that are available for use by an employee in the process of fulfilling his labor obligations. Job responsibilities describe in detail the work to be performed in this position. Any interactions with other company employees are described in detail.
The paragraph “Responsibility” describes the measures stipulated by the legislation of the Russian Federation in case of non-fulfillment by an employee of his duties in accordance with an employment contract and the provisions of the instruction.
The final provisions describe the rules for approving any amendments and changes to the instructions, as well as the moment the document comes into legal force. What is the job description, not everyone knows.
Goals and objectives of the instructions
The job description is a legal document that is developed by a person authorized to do so. Most often this role is played by the head of the organization or the head of the personnel department of the company. Quite often, a lawyer of the company or employees of a special department of the organization take part in the preparation of such an instruction, who make certain additions and adjustments. This is due to the need to develop instructions that are legally correct in order to avoid inaccurate wording and duplicate interpretations.
The presence of job descriptions is mandatory for any organization and pursues several goals, namely:
1. Settlement of conflicts arising in the work process.
2. The division of labor is related to the volume of work.
3. Improving the efficiency of labor.
4. Development of the foundations of labor in accordance with legal norms and legislation.
5. Maintaining employee discipline.
6. Definition of relations between specialists and their subordinates.
7. The correct selection of personnel.
For the employee, this document is important in the following areas:
- The order in the distribution of duties.
- Detailed job functions.
- The resolution of emerging conflict situations related to the labor process, in the working order.
- Understanding the criteria according to which the assessment of labor efficiency.
Storage
As for the storage of job descriptions, the paper approved by the head is certified by a seal, stitched and remains in the personnel department. An employee, as well as his immediate superior, is issued with a copy of the instructions for future use. Job descriptions at school and in any organization are a permanent storage document marked "until replaced by new ones."
Accounting job description
Consider several examples and features of the preparation of job descriptions for employees of specific posts.
The job description of the accountant is also a document containing all the rights and obligations of the employee. This document differs from others in the inclusion of items such as record keeping and processing of invoices, since they are the main activities of an accountant.
The following important regulations and functions are also highlighted:
- The procedure according to which the appointment of an accountant takes place.
- The level of professional qualification of the employee.
- Registration and control of the movement of documents related to the financial activities of the organization.
- Regular check of invoices on the fact of payment.
- Execution of penal accounts.
- Preparation and submission of documents for reports.
- Transfer of tax fees to budgets of local and regional significance.
- Direct participation in the inventory of cash and material and commodity values.
- Compilation, storage and formation of accounting databases.
- Making payroll statements.
- Transfer of bonuses to employees.
- Reception and verification of primary documents.
All of the above items are prescribed in the instructions. If the functions of the accountant are not included in other legal documents, the job description is considered the basis of the employment relationship. It will have equal legal force with other provisions of the Labor Code.
HR job description
In this case, it is necessary to take into account the features of the work of the personnel department. Mandatory is the inclusion in the job description of the head of the personnel department of the following information:
- Management personnel department.
- Constant control and verification of subordinates' fulfillment of their duties.
- Participation in the development of personnel policies and organizational strategies.
- Organization of the reception, placement and placement of new employees based on their qualifications, business and personal characteristics.
- Preparation of all necessary documents related to employee pension insurance.
- Participation in the organization of events aimed at improving the qualifications of employees.
The rest of the job description of the head of the personnel department is a standard document for senior positions.
Instruction of the operator and municipal employee
Most often, the operator’s position is part of the organization’s technical division. The main responsibilities that should be included in the instruction of the operator of the dispatch service are as follows:
- Drawing up transport permits.
- The distribution of labor between drivers.
- Conducting transportation accounting.
- Registration of consignment notes.
- Accounting for technical documentation.
- Registration and submission of reports on the transport of goods, etc.
As for municipal employees, the job descriptions of specialists are documents that describe the rights and obligations of an employee during the conduct of a specific authority, which is part of the local government. To correctly determine the functions of an employee, it is necessary to refer to the clauses of the Federal Law on Municipal Service in the Russian Federation, as well as the Constitution.
In the process of drawing up the job description of the municipal employee, one must also take into account the division of labor according to functional and technological rules and the possibility of making independent decisions in the field of self-government.
Job description guard
The duties of a security guard depend primarily on what kind of object he is to guard. Indeed, working in an office or at a jewelry factory, in a store, or protecting a private individual dictate a certain mode and technology of work.
The job description of the enterprise security guard regulates labor relations. It contains functional duties, rights, types of responsibility of the employee, the procedure for occupation and dismissal of him, the rules of subordination, the requirements for experience, education.
The document is drawn up by the head of the enterprise security department. The CEO claims.
Instruction of the head nurse
The job description of the head nurse is drawn up in accordance with the current regulations adopted by the Ministry of Labor and Health, as well as the norms of the Labor Code. In accordance with the job description it is supposed:
- Strict adherence to medical ethics.
- Providing patients with proper care.
- Management of middle and junior employees, including their placement in posts.
- Providing the department with all necessary equipment, as well as tools and preparations.
- Compliance with the list of rules when handling patients.
- Preparation and submission of reports on the receipt and expenditure of medicines, as well as on the work of nurses.
- Monitoring compliance with the rules regarding the special medical form.
- Checking the work of nurses.
Conclusion
Upon entering the employee, the employee must carefully read the job description, as well as other documents that require his signature. It is necessary to clearly understand the specifics of work, as well as the responsibilities that will be required to be fulfilled in the course of labor activity. When applying for a job, instruction is one of the most important and significant documents.
Now we know what a job description is.