Job description of the head of the personnel department: sample

The personnel department is an integral part of any organization. Correctly selected staff, legislatively correct design of employees, timely resolution of labor disputes are the key to the harmonious work of the whole organization as a whole. Accordingly, the head of such a unit should be literally the conductor of a large orchestra.

The job description of the head of the personnel department reflects the basic requirements for the training of such a specialist, his functional responsibilities at the workplace. In the article, you and I will thoroughly parse this document. So, imagine its type sample.

General Provisions

The first paragraph of the job description of the head of the personnel department is the General Provisions. The section contains the following items:

Full name of the official: head, head of the personnel department.
Both the appointment and removal of a specialist from the post are the prerogative of the general director of the organization.
The Contractor reports to the HR Director.
During the absence at the workplace (vacation, illness, etc.), the head of the personnel department is replaced by his deputy. All duties, rights and full responsibility of the unit head are temporarily transferred to this employee.
In turn, the head of the personnel department is authorized to temporarily replace the personnel director with the transfer of the entire share of responsibility and the rights of the head.

Subordinate workers

The job description of the head of the personnel department prescribes that the specialist supervises the entire unit entrusted to him. In particular, the following employees are directly subordinate to him:

Deputy Head of Human Resources.
HR managers.
Senior Inspector.
Department inspectors.
Specialists of the unit.
Leading Specialist.
Personnel Training Managers.
Secretary
Training manager.
HR managers of branches of the organization.

Guide to work

The job description of the head of the personnel department prescribes that the specialist should be guided by the following in his labor activity:

The code of labor laws adopted in the Russian Federation.
Gosstandart 6 / 30-97.
Charter, local labor regulations in the employing organization.
Instructions, orders and other administrative acts of direct management, the general director of the organization.
Actual provisions on the personnel department.
Fundamentals of HR strategy and policy.
Concepts on the system of professional development of personnel.
Provisions for certification of specialists.
Other documents and acts that are normative, regulating for the personnel service.

Applicant Requirements

According to the professional standard, the job description of the head of the personnel department presents the following qualification requirements for the specialist applicant:

Higher professional profile education. For example, "Management".
Obligatory passing of additional specialized courses in the direction of "Human Resource Management".
Work experience as a head of the personnel department for at least three years.

The specialist should know ...

The job description of the head of the personnel department (according to professional standard) implies that such a leader has a lot of relevant knowledge - both practical and theoretical. In the sample, we indicate the following:

Russian labor legislation.
Normative, regulatory legislative acts, methodological documents in the field of personnel management.
Staff, structure of the employing organization, its profile, main specializations, further development prospects.
Personnel policy of the institution, employer strategy in this direction.
The order of making forecasts of the need for new employees, determining the current and future need for fresh personnel.
The main and reserve sources of providing the organization with new qualified employees.
The current state of the labor market.
Methods, systems for assessing preparedness, professionalism of staff.
Ways to analyze the professional, qualification structure of existing personnel.
Registration, storage and maintenance of documentation, which is associated both with the personnel themselves and with their movement.
The procedures for the formation and subsequent maintenance of the database on the personnel of the enterprise, company.
Organization of personnel records.
Methods of accounting for the movement of personnel and reporting on this spectrum.
The practical application of the latest information technology in personnel policy.
Modern Russian and foreign experience in the field of work with employees.
Fundamentals of sociology, pedagogy, psychology, labor organization rules.
Fundamentals of career guidance.
Knowledge of a profession.
Fundamentals of the organization of management, production, economics.
Work with a personal computer at the advanced user level, with modern communication devices.
Standards and regulations on labor protection.
Rules of official ethics, business communication, work culture.

The main tasks of a specialist in the workplace

Job description of the head of the personnel department in 2017-2018 contains the main tasks of such a leader. The sample shows the main tasks of the employee:

Operational management of the personnel department, coordination of the work of department employees.
Development of an organization strategy, personnel policy of a company, enterprise.
Methodological and informational support of the personnel department.
Psychological support, monitoring the activities of units throughout the organization.

Responsibilities for hiring new specialists

The sample job description of the head of the personnel department (RB, RF) contains the following range of responsibilities in this section:

To lead the activity of acquiring new employees (workers and employees) of the required professions and specializations, qualifications in harmony with specific goals, strategy, specifics of the organization, internal and external conditions of its functioning. Formation and maintenance of a database of hired employees, which reflects the quantitative and qualitative characteristics of personnel, their development and movement in the service.
Organization of work on the selection, admission, placement of personnel based on an assessment of the qualifications of new employees, their business and personal qualities.
Admission and placement of newly hired specialists in accordance with the requirement for their position and specialization. Together with the heads of other departments, organizes an internship, adaptation to a new job.

HR Responsibilities

The typical job description of the head of the personnel department in the paragraph will contain the following list of responsibilities for the head:

Organization of certification of employees, informational and methodological support of this process. Participation in the analysis of the results, in the development of measures to implement the decisions of certification commissions. Identification of specialists who require re-certification.
Creation of a professional reserve on the basis of the same certification. Planning a professional career for employees. Preparation of candidates for new vacancies according to individual plans, rotational rearrangement of specialists and managers. Organization of advanced training, retraining.
Accounting for personnel, maintaining work books, issuing certificates of past and present employment, filling out and storing personnel documentation. Preparation of the necessary material for presentation to prizes, awards, promotions.
Preparation of materials on pension insurance, documentation for assigning pension payments to workers, providing them to social security structures.
Providing social guarantees to employees, compliance with employment and dismissal procedures.
Organization of time records, vacation schedules, control of labor discipline in the organization, employees following the rules of the local labor schedule.
Staff turnover analysis, measures to counteract this.

Unit Planning Responsibilities

We continue to analyze the job description of the chief, specialist of the personnel department. The responsibilities in the sample are as follows:

Development, determination of current and future needs for personnel, as well as ways to meet it. The basis for this activity is the study of the labor market, the establishment of cooperation with universities, colleges, technical schools, employment services, the conclusion of contracts with related companies, informing their employees about newly opened vacancies, using the media, virtual labor exchanges to recruit new employees.
Development of personnel policies and strategies of the employing organization.
Development of systems for a comprehensive assessment of workers' activities, the results of their activities, career development.
Work on updating the scientific and methodological support of the department, its material, information and technical base. The introduction of modern methods of interaction with staff. Using advanced software, workstations, creating a virtual database of personnel, etc.

Personal duties in the workplace

The job description of the head of the personnel department (in health care, at the enterprise, in the educational, commercial sphere, etc.) in this section will be the same for managers in different fields:

Organize the maintenance of established reporting by the subordinate department.
Timely respond to requests from colleagues and other employees regarding professional activities.
Respect subordinates, objectively evaluate their contribution to the overall activity.
Observe the deadlines set for the execution of decisions and tasks.
To assist subordinates in solving labor problems.
Comply with confidentiality guidelines when working with your organization’s personal data.
Take care of the continuous improvement of their official, professional level.

Specialist Rights

It is impossible to imagine a sample job description of the head of the personnel department without such a section as the rights of the employee. The following stand out here:

The right to become acquainted with the decisions of the head of the organization regarding the personnel department.
The right to attend workshops and conferences, meetings of management and ordinary employees.
Participate in the discussion of problems, issues related to the personnel department.
Submit proposals for improving the work of both the personnel service and the organization as a whole to the heads of the organization.
Interact with employees of all departments of the company.
Request information, documents necessary for work.
Visa, sign documentation within its competence.
Act on behalf of the personnel service, in its interests.
Represent the personnel department in interactions with other organizations.
To solve issues of encouragement, punishment, dismissal of subordinates.

Employee responsibility

Another mandatory item in the sample job description of the head of the personnel department.The manager is fully responsible for the following:

Untimely and fuzzy performance of their own duties.
Offenses related to professional activities.
Causing material damage to the organization, employees.
Violation of the rules of the internal working schedule, labor discipline.
Incorrect interaction with subordinates, company employees.

Performance Evaluation Criteria

The job description of the head of the personnel department (deputy head of the personnel service) may also contain criteria for evaluating the activities of a specialist:

High-quality and timely selection of personnel, correct placement of employees, minimization of turnover.
Compliance with labor laws and local executive orders.
Full implementation by the HR service of its functions.
Competent management of the department.

We disassembled all the items in the sample job description of the head of the personnel department. We examined its specific content in accordance with modern (2017-2018) requirements.