A procurement agent is a position involving a large threshold of responsibility. This person is responsible for the procurement plan. Deliveries ensuring a continuous cycle of work must be timely. The position assumes that the applicant has excellent communication skills, the ability to negotiate and establish contacts.
The job description of the supplier consists of several sections, regarding functions, rights, requirements for a specialist, duties.
General information
A vacant place may be taken by a person who has received a higher education, preferably an economic one. The total work experience of the applicant should be at least 5 years. Naturally, all requirements are adjusted at each enterprise. Depending on the specifics of the enterprise, technical or construction education may be required. And there may not be strict requirements for work experience. The supplier can report directly to the general director of the enterprise or the head of the MTO service.
The job description of the supplier must include information about the admission procedure, which officer has the right to relieve the person from office. Also, information must be entered into this paragraph regarding the replacement of a specialist for positions when he will be absent due to vacation or illness.
What should know
The procurement agent must have information on the nomenclature of the enterprise. If we are talking about the job descriptions of the supplier at the factory, then such a specialist is obliged to know the norms of material consumption, storage periods and the basics of storing material assets.
The procurement officer is required to know the rules of the MTO organization and loading and unloading operations. To have information on the preparation of primary accounting documentation, especially the circulation of cash and non-cash funds.
Like all other specialists, the supplier must know the basics of labor and business law, safety requirements and sanitary standards.
Functional responsibilities
The MTO specialist is a leading specialist, therefore the job description of the supplier must provide for the possibility of a person participating in the preparation of contracts and other documents.
The main responsibilities include:
- resource accounting;
- timely deliveries of material assets;
- control over the quantity of inventory on a certain date;
- participate in the organization of a warehouse economy and the optimization of the distribution of inventories and material assets;
- conclusion of supply contracts;
- participate in the development of measures to prevent theft from the company's warehouses;
- keep operational records of the movement of material assets to control balances;
- responsible for organizing logistics, loading, unloading products;
- to make reports and documents that are provided for by an internal document flow;
- in the presence of subordinates, for example, movers, he should regularly conduct safety training.
Also, the job description of the supplier must provide for the procedure and measure of responsibility of the specialist in emergency situations, for example, if the cargo was lost along the route from the seller to the buyer or does not meet the declared quality standards. What should the supplier do if the car breaks down on the way?
Specialist Rights
The job description of the supplier must contain the following points regarding the rights of a specialist:
- to make proposals on improving the quality of the procedure for providing the enterprise with values
- require senior management to assist in the work;
- request from the heads of all structural divisions information, documents that relate to the performance of immediate duties;
- Be familiar with draft documents.
Depending on the specific activities of a legal entity, for example, the job description of a supplier of a construction organization may contain information about the right of a specialist to offer the acquisition of innovative materials that will save.
Personal qualities
Naturally, the job description of the supplier of the enterprise cannot contain requirements for the personal qualities of a specialist, but when hiring, they will most likely give preference to a person with the following characteristics:
- stress resistance;
- sociability;
- ability to negotiate in any situation;
- attentiveness;
- ability to quickly switch from one task to another.
Other duties
Often, business owners have high hopes for suppliers. So, the job description of the supplier may contain a requirement that the specialist should research the market for the purchase of material assets, conduct marketing research. Other companies want the supplier to handle the customs clearance of supplies and shipments. He resolved issues related to the search for storage facilities and organized logistics processes. To decide on such additional duties or not, it is up to each person to decide.