The duties of a specialist in personnel: instruction, rights and requirements

Each organization has an employee who is engaged in the design of staff. But in small companies, it may be an employee who does the work of an accountant or secretary. Large firms open entire departments for this. There are specific job responsibilities of a personnel specialist, which must be observed by an employee of any company. You can learn more about this from the article.

general information

Personnel Specialist is an employee performing paperwork and accounting. But he has to perform different functions. To date, this employee has several items: manager, administrator, HR manager.

The name “personnel officer”, which appeared in the Soviet period, is also used. The job responsibilities of the personnel specialist at that time concerned filling out work books, keeping personnel records, monitoring the implementation of the labor protection law, and creating instructions.

Now the specifics of the employee’s work has changed a bit. There is a modern personnel management. The work of a specialist is in demand and relevant. A huge role in this was played by the change in labor legislation, when only competent employees began to be required. Professionally conduct work allows the instruction of a leading specialist in the personnel department.

Advantages and disadvantages

Before you familiarize yourself with the duties of a specialist in personnel and office management, you should learn about the pros and cons of the profession. Benefits include:

1. Work schedule. Usually you have to work 5 days with 2 days off. Schedule is usually from 9 to 18 hours with lunch. Holidays are non-working.
2. Social package. With official employment, professionals are entitled to various payments, for example, vacation pay.
3. Work with papers, sedentary. For some, this is a huge advantage.
4. Respect for staff, as a specialist is a person close to the leadership.
5. Dynamic work that you won’t get bored with.
6. Some enterprises offer high wages.
7. Work in a warm, bright, comfortable office. Many people will enjoy this place.

Among the shortcomings can be identified:

1. We have to work with staff and management. Because of this, conflict situations often arise.
2. In addition to the main responsibilities, there are many more.
3. The work is sedentary, paper, at the computer. For some this is an advantage, while others consider it a disadvantage.
4. Close work with an accountant, because of which conflicts often arise.
5. Monotony of work. Everyone is bored with activities that are repeated day after day.
6. Staff recruitment. The specialist is responsible for this matter.

Duties

What is this employee doing? The duties of a leading HR specialist relate to personnel matters. People with higher professional education are hired. No seniority requirements. The duties of a personnel department specialist are as follows:

1. Accounting personnel.
2. Filling personal files of employees.
3. Registration of transfers, holidays, reception and dismissal of staff.
4. Familiarization of employees with company documentation.
5. Counting experience.
6. Filling, storage of work books.
7. Making staffing.
8. Conducting military records.
9. Control of labor protection measures.
10. Participation in the selection of personnel.
11. Preparation of job offers.

The list of functions may vary depending on the scope of the company, its size and number of employees. But in general, the job responsibilities of a human resources specialist are the same.

Instruction manual

All work is carried out on the basis of a special document. The job description of the leading specialist of the personnel department has a standard form, but at each enterprise it can be different. The document is created according to the following rules:

1. At the top indicate the date, name of the institution, information about the leadership. This function is performed by the general director. Then, information on the coordination of documentation with the personnel service is indicated. The approval information is displayed at the end of the instruction.
2. The following section describes the general provisions, where there is information about the requirements for the employee: education, age, knowledge. The place of the personnel officer in the company, as well as the head, is indicated. Mandatory availability of a list of documents for review, the rules of substitution, admission and dismissal.
3. Rights and obligations. This is the main section of the manual, which tells about all the work of a specialist.
4. Responsibility of the employee. The measures taken in case of non-fulfillment of obligations stipulated by law are indicated.

The rights

There are not only official duties of a human resources specialist, but also law. The latter include:

1. Submission by management of proposals for improving work, encouraging staff, and holding accountable.
2. Request from departments and employees for the information needed to complete the work.
3. Acquaintance with documents.
4. Acquaintance with draft decisions of managers.
5. Assistance requirement.
6. Other rights established by law.

A responsibility

The job responsibilities and instructions of the leading HR specialist involve being held accountable. It occurs in the following cases:

1. Improper performance of duties.
2. Offenses.
3. Causing material damage to the organization.

Each employee must familiarize themselves with the job description and sign for it. Usually this procedure is carried out upon signing an employment contract. There are several options for its implementation:

1. For each employee, 1 document is created, where he signs. The instructions are attached to other papers in a personal file.
2. Each position has a prepared document on which new employees must sign.
3. For each position, a copy is created with which the staff is introduced.

Personal qualities of a specialist

To work in the field of personnel, the following personal qualities are necessary:

1. Sociability. Almost all employees who have to conduct their activities with people need this quality. The HR specialist not only selects people, but also performs an initial interview.
2. Stress resistance. The employee will communicate a lot with people, create different documents. To control emotions, you need exposure.
3. Mindfulness. In this area you have to work with documentation. It is important to clearly follow the requirements of the documents and act on a specific algorithm. Inaccuracies in work can lead to irreversible consequences.
4. Impartiality. The HR specialist greatly influences how the team looks. He should take into account the interests of the company and test results, and not personal impressions when communicating with applicants.
5. Strategic thinking. The employee plans to prepare documents to complete everything on time.

The employee must have business communication skills and competent speech. He is the first representative of the company with whom the applicant contacts. Due to violation of the rules of business communication, non-compliance with ethics, a negative impression is created about the entire organization.

Knowledge in the field of labor law is required, because you will have to work with a variety of legal documents. The specialist draws up contracts and books, makes changes, creates orders, takes part in labor instructions.One cannot do without literacy and knowledge of design rules.

It is important to have modern methods of staff assessment. A competent specialist can increase the effectiveness of the structural unit. The work of each person can be appreciated. Knowledge of the basics of psychology will also help in the work, because you have to find an approach to different people. To avoid conflicts, you should use some psychological techniques.

Conclusion

Thus, this employee performs many different tasks. In this profession, experience is valued that will allow you to cope with many functions. It is necessary to comply with the job description, and then the organization will conduct the correct and legitimate activities.