Securities need to be handled with care, because spoilage causes a lot of adverse consequences. It will take time to recover. To prevent this, it is necessary to ensure the correct storage of documents at home. You can use various methods for this.
Storage Features
Organization of document storage at home has its own characteristics. Safety must be taken into account. Papers should be hidden from view and protected from damage. If children live in the house, then documents must be placed so that they are not accessible to them. You can choose safes for the house, as well as mezzanines, upper shelves of the cabinet.
Please note that the desktop is not a safe place. Coffee spoiled due to accidentally spilled coffee or draft. But if they are placed in boxes with a key or a secret bottom, then this will protect against damage.
Where to store documents at home? There are many options, but keep in mind that the place must be accessible to the owner. Often there are situations when you need to urgently get some papers. In an emergency, every second counts. Now there are functional interior elements for this, including special hiding places. They are shelves with drawers, books, safes, sockets, imitations.
Sorting Documents
Papers can be divided according to the following criteria:
- To the apartment. There will be stored receipts for water, gas, electricity.
- Communication This section will contain contracts and receipts by telephone, television and the Internet.
- Loans This includes contracts and checks.
- Social Services. If the services of these organizations are used, then documents from them should be put separately.
- Copies. It is advisable to make copies of documents in the amount of 5 pcs. it’s even better to scan them.
- Personal documents. This includes passports, certificates.
- The medicine. It is necessary to separately stack the papers related to health.
- Photo. They must be placed in an envelope.
- Instructions and warranties. If necessary, you can always find the right paper;
- Rarely used documents.
Small format documents are usually hardcover. If they are often used, for example, passports, certificates, you should store them in a small folder with separators.
Documentation storage options
If there are many securities, the question arises, how to store documents at home? Ideas can be different, the main thing is that everything is kept in order. Otherwise, a lot of time will be spent searching.
For storage, safes, folders, cabinets are used. Papers should be placed in them according to the necessary criteria: purpose, date or type. So it will be much easier to find the necessary paper.
Folders
A folder for storing documents at home is considered an excellent choice. It will fit many files with papers. Most of these products are in A4 format, so they are great for storing certificates, certificates, contracts.
For convenience, you can mark documents with inscriptions, for example, “work”, “bank”, “housing”. So it will be much easier to find the necessary document. You can attach a list of all content to the first file. It is advisable to stick checks and receipts to A4 sheets. It is better to fix a corner so as not to spoil the document.
Portfolio
Documents can be stored at home using a special portfolio. It usually has many branches. The item can be bought at the stationery store.These devices come in different designs, including classic as well as original ones. Choosing the right one will be easy.
A portfolio for storing documents at home may contain various papers. The disadvantage is the impossibility of turning pages and free viewing. Therefore, for convenience, it is desirable to create inscriptions and notes.
Photo albums
Storage of documents at home is possible in these devices. They must have magnetic sheets. For example, receipts for payment may be placed in them, for fixing which glue is not required. On each leaf there will be a place for notes, which is very convenient.
Envelopes
Paper pockets are great for storing documentation that should be archived. Such papers are rarely needed, but it is too early or not to throw them away. After marking, you can put it in a box or on a shelf.
You can make envelopes yourself. Strong paper, glue and accessories are used for this. It will turn out a practical thing if you use your imagination and do the job efficiently. With this envelope do not worry about the integrity of the paper.
Boxes
They are used to store many things, and documents are no exception. You can place a lot of papers in them, you just need to lay them out correctly to find something you need at any time. It is advisable to sort them into folders first.
To save passports, diplomas and other non-standard documents in hard covers, it is better to use a thick envelope for this. Now many other accessories are on sale, many of which are even locked. A box for storing documents at home is also considered a convenient thing, as it protects papers from free access.
Safes
Home safes are considered the most reliable appliances. There you can place work books, money, stamps. Some designs have several cells, which will allow you to place a lot of values.
When buying this device, the following should be considered:
- Volume, presence of shelves, cash register.
- Sizes, weight.
- View of the castle.
There are safes with electronic or key locks, so keeping documents at home will be safe. The code must be entered independently. The cost for safes that open with a key is slightly less. If a lot of people will have access to the device, then you should choose with the keys.
Safes have several shelves that can be fixed at different heights for easy storage of folders. Some accessories have internal compartments for seals. You should choose devices with certificates, as this confirms their compliance with the quality.
The following types of safes are available:
- Wearable. Can be used for home, as well as for various organizations.
- Compact. Used for storing forms, seals, stamps, keys, valuables.
- Fire resistant. They are used for secret documents, they are considered the safest, as they protect all contents.
- Capacious. They are used in large companies where many people work.
Before release, safes are tested for strength. Usually they are made of their materials, which will protect the paper from mechanical stress. The price of the device depends on the technical characteristics and degree of protection.
Storage duration
There are documents that must be stored throughout life. And some can be thrown away after a few months. Papers for real estate, transport and other purchases must be stored during the entire period of ownership. Purchase receipts must be left for 1 year. Guarantees are kept for as long as their validity period is valid.
Checks about paying for the services of lawyers, doctors, teachers should be kept for 3 years. Then you can make copies of them, and eliminate the originals. In case of litigation, paper may come in handy. It is necessary to maintain agreements on public utilities, on the Internet, on television.Receipts for utility bills are kept for 3-5 years.
Family-friendly medical records must be accessible. Checks from private clinics must be kept for at least 2 years. They may be required in litigation and insurance claims. All documents must be placed in safe places, periodically sorted, and eliminate all unnecessary. Only then will everything be in order with the securities.
Recommendations
Each document storage location has its advantages and disadvantages. To ensure that all papers are in order, the following rules must be considered:
- In order not to spoil the documents, they should be stored away from water and the sun.
- It is advisable to create a folder with photocopies of securities, and transfer it to relatives or other reliable persons. It is also necessary to leave documents in electronic form on a flash drive. This will allow you to quickly restore the originals in case of damage.
- There is no need to store an outpatient card at home, as this is considered a violation of the law of the Russian Federation. She is recognized as a legal document, she is left in the hospital registry.
- Since checks fade over time, it is advisable to photocopy them for large purchases.
- It is undesirable to keep unnecessary advertisements, newspapers, business cards at home. Papers must be sorted immediately and placed in safe places.
- In order for the documentation to be in order, they need to be audited annually. All unnecessary should be discarded, and the rest should be placed for further storage.
You can store documents at home in many ways. Of all the available, it will certainly be possible to choose the most suitable. It is important to remember not only about security, but also about the availability of securities. If you place them correctly, you will always have the right document at hand.