The briefing is presented by special training, which is carried out when employees are accepted into the company or when using new equipment. It allows you to make sure that employees know what actions should be performed when using one or another technique. The procedure is carried out only by experienced specialists. Additionally, a special magazine is kept in the company, in which all briefings are noted. In this case, the head of the enterprise must understand when an unscheduled briefing is conducted. It may be required for various reasons, and is also intended for employees already enlisted in the staff.
The main types of briefings
There are several types of briefings that should be applied in production organizations if employees encounter various dangerous or harmful factors during the exercise of their duties. The main types of training include:
- Induction training. It is held for employees hired by the company. The procedure is performed by the responsible persons of the enterprise or specialists of third-party organizations. The instruction is provided to employees until they begin their basic duties. For this, various innovative technical means are used, represented by films, mock-ups or visual models.
- Primary. It is implemented before the start of work, for example, if one employee of the company is transferred to a new position or is forced to start working with innovative equipment purchased by the organization. Additionally, it is required for employees who returned to the company after a long business trip.
- Unscheduled. It may be required even during the working day for various reasons. Unscheduled briefing is carried out during breaks in work when the corresponding need arises. Typically, the procedure is carried out by the head of the organization or other officials with the appropriate authority.
Each process is certainly recorded in a special journal.
Legislative regulation
Unscheduled briefing should be carried out taking into account the numerous requirements of the law. Therefore, the head of the enterprise should study the following regulations:
- Art. 212 of the Labor Code contains information that the obligations of any employer include the need to provide employees with information on the conditions under which they will cope with their main responsibilities, and the director must conduct training and certification of hired specialists.
- The resolution of the Ministry of Labor No. 1/29 includes information on the rules and procedure for training employees, as well as control over their knowledge.
- GOST 12.0.004-2015 establishes special standards on the basis of which the briefing takes place.
When studying these laws, you can figure out how to properly train employees.
When is an unscheduled briefing?
The need for such training can arise for various reasons. Usually this is due to the fact that the activities of any production organization are constantly changing and developing, and more and more new technologies and equipment appear. This leads to changes in the nuances of the work of any employee of the enterprise. This is especially true for fire safety and labor protection. Therefore, periodically required training in between work.
Unscheduled briefing is carried out in the following cases:
- the employees of the enterprise in the course of their activity violate the rules of safety and labor protection;
- accident in the company;
- the company is changing the direction of its work;
- the occurrence of various accidents at work due to the fact that workers do not have the necessary information regarding safety rules;
- new instructions, regulations or requirements are issued;
- State supervisory authorities act as an initiator for such a process;
- forced production stops for a period exceeding 30 days.
All of the above situations are serious, therefore, require training or retraining of employees.
Other reasons for
In addition, unscheduled instruction is carried out in the following situations:
- new equipment is being introduced into the company;
- the technology of creating goods is changing;
- changes are made to the constituent documents of the company.
The initiator of such a procedure may be the management of the enterprise or state regulatory authorities.
Purpose of
Unscheduled briefing at the workplace is carried out to achieve several goals at once. These include:
- prevention of the occurrence of various accidents or infrequent cases is provided;
- employees learn the rules of using different protective equipment;
- It shows how to properly provide first aid to victims;
- explains the rules for the use of evacuation plans in the event of fires or other emergencies;
- It describes how to correctly use the means designed to extinguish fires.
The procedure is performed by the company's safety experts. During such training, the wrong actions committed by employees during the implementation of work duties that could cause an accident are analyzed. Additionally, employees get acquainted with the basic safety rules.
Occupational Safety Instructions
Unscheduled briefing is carried out after a break in work that exceeds 30 days. Training may relate to labor protection in the enterprise. The process has the following features:
- can be carried out for one employee or group of employees;
- the head of the company issues an appropriate order approving the number of employees who are required to undergo such training;
- the order provides the reason for the unscheduled briefing, the date and place of its implementation, and also indicates the employee who will be involved in the training.
All employees who must be present at the training will certainly get acquainted with the order by signature. During such a briefing, hired specialists are provided with information on how labor protection is ensured at the enterprise, what requirements and conditions employees must follow, and also what is the responsibility for violations detected.
When is an unscheduled labor safety briefing? The procedure is carried out after accidents or accidents. The main goal is the prevention of repeated situations in the company.
Features of fire safety training
Unscheduled fire safety briefings are usually conducted at the request of supervisory authorities. Its goal is to ensure fire safety in the company. This procedure is performed in the following situations:
- new requirements or instructions, standards or other acts related to fire safety are introduced at the enterprise;
- adjustments are made to the production process;
- technical re-equipment of the company is carried out;
- The basic equipment used by employees is changed;
- the corresponding written request comes from the fire inspection;
- various violations related to fire safety are detected at the enterprise;
- different fires or other accidents occur in similar companies.
Instructions are prepared only by an employee who has the necessary knowledge and skills for training other specialists. Usually, craftsmen, superintendents, or shop managers are selected for this.
Who is being held?
Each employer must understand who and when to conduct unscheduled training. An instructor may be one of the following specialists:
- company official, obtained the appropriate authority on the basis of an official order of the director of the enterprise, and this employee should be responsible for labor protection or fire safety;
- direct director of the company;
- heads of various departments of the enterprise;
- representatives of third-party organizations invited for training, and they receive a certain fee for their services, the amount of which is agreed in advance.
The instructor must pass special courses in advance, allowing him to engage in the training of other specialists. Additionally, a preliminary examination of his knowledge is required.
Training Rules
The main rules of instruction include:
- the instructor must preliminarily independently listen to special courses related to safety and health;
- training in any company should be conducted according to a special program approved by internal regulatory acts;
- the instructor must adhere to a special curriculum;
- if training is conducted in connection with the detection of an accident, the specialist must tell employees all the circumstances of such an event, the reasons for its occurrence and negative consequences.
The correctness of this process determines how safe the subsequent work of employees in the company will be.
Rules for issuing an order
It is the head of the company who decides how and when unscheduled training is carried out. For this, an appropriate order is issued, which includes the following information:
- Information about the company and its director;
- grounds for conducting training outside the previously created plan;
- time and place of the process;
- a description of the actions to be performed by the instructor;
- a specific employee is assigned to be responsible for the briefing;
- All employees who must attend the training are listed.
A special sheet is attached to this order, on which all employees who must undergo training are signed. This document confirms that the specialists were notified in advance of the briefing.
How to register?
After training, it is important to register this process in a special journal. It must be kept in every company. This document contains the following information:
- date of training;
- information about the instructor;
- information about all employees present at the briefing;
- reason for the implementation of the process.
After entering important information, it is necessary that all participants in the process sign the relevant columns.
Conclusion
Unscheduled briefing may be required for various reasons. Its topic may relate to labor protection or fire safety. The initiator may be the employer or regulatory oversight bodies.
The procedure is carried out only by a responsible instructor with the necessary knowledge and skills. Training is certainly registered in a special accounting journal available at the enterprise.