In an LNA organization, it is a set of mandatory documentation governing the internal structure of an enterprise. The abbreviation is deciphered as follows: local regulatory act. The documentation is valid only within the company that published it; it applies only to employees. Most LNAs regulate the features of the workflow, the procedure for calculating remuneration, and tariffs, although this does not exhaust the full range of diversity.
General view
A company’s LNA is not tyranny or arbitrariness, but legal documentation based on current legislation and completely subordinate to it. All provisions included in such a set of documents must comply with the requirements of codes and legislative acts at various levels. Contradiction to the Constitution and violation of human rights and freedoms are unacceptable. A company that allowed this to happen when formulating its own VLA is liable to the courts when this fact is identified.
The development of the LNA involves the participation of lawyers, personnel specialists and other professionals who manage the enterprise as a whole and its departments in particular. For a company, LNAs become local laws that completely subordinate the behavior of people in the enterprise. The documentation is developed by the company's specialists responsible for this and approved by the head of the company, after which it is used to regulate a variety of areas of activity. It is through LNA that it is determined how to behave in a given situation.
Everything must be right
Knowing what it is LNA, it should be understood what are the possibilities, what kind of responsibility arises for different people. For example, an employee who has officially reviewed the local documentation, but has violated the rules of conduct declared by her, may be held liable. Knowing this, a person receives an incentive to comply with established standards within the workspace.
At the same time, an official introduction to LNA is a method of stimulating staff. The documentation spells out under what conditions which of the employees can count on concessions or preferences. Well aware of their benefits, people are interested in working effectively to get the best result.
What are we dealing with?
Specialists, especially employees who provide high-quality workflow, should know especially well what it is - LNA. Not every paper accepted within the company belongs to this class of documents. This includes exclusively legal, organizational acts, approved in the appropriate order. Usually these are instructions, regulations. Often, the role of LNA in an enterprise is played by rules and regulations.
Knowing what LNA is, this understanding can be applied in practice, evaluating the total volume of documents within the company. At the same time, it is worth remembering about some characteristic differences of this group of documentation from everything else that is present in the company. The most informative source of information is the decision of the Plenum of the Supreme Arbitrazh Court issued in 2007 under number 48. It was then that the meeting was devoted to the problem of determining the LNA.
And if more?
To understand what it is - LNA, you can, if you refer to the mentioned resolution. It focuses on state-level documentation, but it is possible to draw parallels with the clerical work of a particular legal entity.Based on such an analysis, it seems correct to determine the most characteristic distinguishing features that determine the LNA against the background of other documents.
One of the most important conditions is the paper creation procedure. It is necessary to adhere to the official order. The document should contain standards, general rules governing the activities of certain individuals or processes occurring within the company. The terms of reference specified in the LSA are required to comply with the provisions of this document. One of the main conditions is the possibility of repeated use. Good samples of LNA are orders for core business.
What happens?
Obligatory LNA - these are orders that regulate the activities of the company. This includes various administrative official papers designed to organize interaction at the workplace. In addition to the actual orders, you can issue instructions, publish rules and approve work regulations. Often the conditions for belonging to the VLA correspond to documents drawn up during a meeting, meeting, as well as notes, acts, agreements, correspondence formed during the work process.
As follows from the decryption, LNA are designed to normalize the work process. Therefore, all documents of this type should be executed in a single form. This is prescribed when approving the instructions for office work at the enterprise. It is equally important to declare the procedure for the assignment of details, which allows you to navigate in all the VLA within the company.
Orderliness in everything
To ensure that all mandatory LNAs at the enterprise are not just decorated in the same style, but are also understandable to all personnel, special formatting rules should be used in their formation. Those recommended within each organization to coordinate individually, approve, evaluating the opinion of all interested parties. The opinion of the department responsible for the formation of a single corporate style is considered the most compelling. Often, at the stage of adoption of the very first documents, companies issue paper that regulates what colors, fonts and other features should be applied when writing text.
Such trifles to others may not seem to be too important, because the essence of the interpretation of VLA is normative acts, that is, designed to regulate the behavior of personnel. And still, do not underestimate the unity of stylistic design. This creates a favorable impression, makes it clear how seriously the company takes the work process and is demanding on the little things. All this allows you to configure the staff (without exception) to work, to raise a collective sense of responsibility.
On examples
When analyzing the obligatory VLA in an organization, first of all, it is necessary to note the order for military operations (core business). This is a document establishing the main directives of senior management. Annually, the first document adopted for a new calendar year is an order on the railway order, numbered on the first and dated on the first working day of the coming year. If the company’s staff neglects the fulfillment of the requirements specified in such an act, the employer will have the opportunity to hold him accountable.
Mostly VNAs, mandatory for the employer, are officially published in paper form. This is also true for modern enterprises that conduct workflow in electronic format. This is due to the current requirements for familiarization. The staff is obliged to comply with the LNA only if they have been provided with a copy for careful reading, as a result of which the responsible employee collects signatures indicating the position, decryption, and also the date of familiarization. Only after completing such a list with the participation of all those employed at the enterprise, it is possible to require the staff to comply with the established restrictions and rules.
Some features
One of the options for familiarizing personnel with VLA is to provide each and everyone with an electronic digital signature. The procedure is quite expensive, but in some cases it really justifies itself. Companies that organize this kind of workflow need not worry about organizing paperwork in print. But everyone else has to keep a special journal to familiarize themselves with the LNA. This is a document of the established form, fixing which of the employees on which day was acquainted with which local act.
When organizing paperwork at a large enterprise, it is reasonable to choose a standard document published at the federal level as the base journal. Such forms are now available for sale in many stores, both bookstores, stationery, and specialized, working with enterprises and helping to organize workflow. For a small company, such a waste of money seems rather unjustified, so you can create a magazine yourself even from a simple notebook. However, here you should first listen to the opinion of the leadership. While some strive for the most reasonable expenditure of funds, others are interested in investing considerable amounts in the design of the work process in accordance with the status of a successful company.
Responsibilities and Obligations
Normally, orders for core activities, LNA, various regulatory documents adopted for a specific situation, a number of documents are the responsibility of the office department. But personnel orders and personal files, other paper and electronic documents related to employment should be kept by the accounting department of the enterprise. In small firms, the responsibility for both areas of activity can be assigned to the same personnel, which will have to be clearly indicated in the job responsibilities, since in the general case accountants should not keep a payroll, and clerks - personnel documents.
Some orders related to work with personnel still relate to the field of office clerks. This applies to free-form documentation.
We dispose of the company
LNA includes orders. In many companies, it is documents of this form that are the most frequently encountered, numerous, regulating the work of the company. At the same time, the rank of the order is lower than the order issued by the main managing person - the general director or another person holding the highest position. An order is a document that regulates the work of the enterprise as a whole, subordinates all the staff of the company, there simply cannot be any exceptions. But the order is issued by the head of the department, applies only to those persons who are subordinate to him in accordance with the hierarchy of posts.
An order (in most cases) is a document outlining those installations that were previously received from persons of a higher official level. Usually they are accepted in order to fix all operational tasks, the solution of which is designated as a priority.
We create correctly
In order for LNA at the enterprise to have the same shape, be structured and standardized, the requirements for their design should be fixed in the instructions that apply to the office department. Such documentation clearly establishes how exactly it is possible to create an LNA. Before listing all the requirements that accepted LNAs must meet, all the terms used should be written into the instructions and given detailed definitions in order to prevent discrepancies in the work process taking into account the published document. Being guided by definitions (for their formulation it is worth turning to generally accepted practice at the federal level), numerous incidents can be avoided.
The correctness of the workflow with respect to the LNA must be established with instructions with maximum clarity. It should prescribe the registration procedure, clearly note all the stages of approval of draft documents and the time frame in which it should be adopted. The instruction should contain requirements for the procedure for familiarizing personnel with the document.
It's time to consult
It is impossible to imagine the work of an enterprise without the regular organization of meetings, meetings. For the proper conduct of such an event, it is necessary to appoint a person responsible for the formulation of the protocol, fixing everything that happens during the communication of colleagues. Protocols are brief, complete, but in any form, after approval, they become LNA. When preparing a short form of documentation indicate the tasks that were discussed, decisions made on the issues voiced. The second option involves literally verbatim fixation of everything said.
A fairly common practice is maintaining a full protocol when organizing an external meeting, in which not only people employed by the company take part, but also representatives of other companies and government agencies. But for the internal, usually short form is enough. The most modern firms with good technical equipment can afford the design of internal protocols in electronic form. But the external ones will still have to be printed if the companies whose representatives were present at the event do not have a special agreement governing the possibility of exchanging documents electronically.
It is important to know
If the company is very small, it rarely has powerful equipment, it does not have the ability to provide all personnel with electronic signatures. In this situation, it is reasonable to draw up any protocols in paper form, collecting signatures from all personnel in a timely manner to confirm that the employees are familiar with the document. But if there is an EDS for employed persons whose familiarization needs to be confirmed in a particular case, it is enough to complete the documentation and send it by e-mail, then send the prepared and certified document to the EDMS, that is, a systematic documentation repository.
Many modern companies are actively developing electronic document management, and among other things, it is necessary to note the electronic design, keeping protocols, familiarizing personnel with these documents. Studies conducted more than once on this topic clearly show: the higher the efficiency of the enterprise and the less chance of errors, the more efficiently debugged paperwork in electronic format, while the volume of paper documents is reduced.