Quite often in business, and in any other field, it becomes necessary to sign a particular paper in the absence of a manager. This opportunity is provided by a power of attorney for the right to sign documents.
The concept of power of attorney
The meaning of the document is contained in its title. This paper, with the help of which one person transfers authority (trusts) to another, so that it can represent his interests in front of a third.
The scheme is a bit confusing at first glance, but understandable. Take, for example, the situation in the workplace. The director of the enterprise went on a business trip, and at this time it is necessary to produce finished goods to the customer in accordance with the previously concluded agreement.
To do this, you need to sign the shipping invoices, invoice and other related documents. What to do, since it is the leader who must assure all these papers?
In such cases, a pre-issued power of attorney for the right to sign documents must be available, with the help of which another employee of the enterprise can endorse the shipment. This will allow the company not to disrupt the order and continue to work further in working mode.
Types and subtypes of powers of attorney
Powers of attorney differ among themselves in the scope of powers with which the principal confers on its trustee. Such documents can be divided into 3 main types:
- One-time power of attorney. It is issued for a single performance of a specific task (action).
- Special. Such a document allows several times to perform one specific action or several different actions within a specific order.
- General. It has a wide range of capabilities and allows the trustee to represent the interests of his principal in almost all areas of his activity: from the simple receipt of correspondence to the conclusion of serious transactions. This is the kind of power of attorney for the right to sign documents.
When drafting this kind of document, it is also necessary to take into account that a person who owns a certain amount of knowledge in a specific field can be a proxy. We give an example. A power of attorney for the right to sign documents instead of the chief accountant can be issued to an accounting employee, and not to a personnel manager.
Basic rules for compiling a document
In order to correctly draw up a power of attorney for the right to sign documents, a sample can be borrowed from any notary or you can develop a form yourself. The paper text should contain the following key points:
1. Date and place of compilation of this power of attorney. Without these details, the document will be invalid.
2. Full details (name and passport data) of the principal and the trustee.
3. A detailed list of all rights transferred between the parties on the basis of this document.
4. Be sure to indicate the possibility of reassignment of rights.
5. The term for which authority is given. Maximum - three years. If the deadline is not specified, then the power of attorney is considered issued for 1 year, but it is better that this is clearly stated in the text.
6. Signatures of the parties.
If the power of attorney is drawn up between individuals, then it is certified by a notary. In an enterprise, such a document can be certified by a person with the appropriate authority. This is usually a director. He signs a power of attorney drawn up on letterhead and certifies it with the seal of the enterprise.
Power of Attorney Form
In life, very often you have to trust other people, and it is better to do it legally.Only having the appropriate document in hand, you can feel protected. For example, a person is going to sell his property, which is located in another city.
To carry out the transaction, he needs to be present there personally. But this is not always convenient, and sometimes even completely impossible. What to do in such a situation? It is best to choose a person from among your friends and draw up a power of attorney for him to sign documents.
The form with the appropriate text must be certified by a notary. Otherwise, it will be like a normal correspondence of friends. Such a document without legal confirmation will not be recognized in any instance and will not allow you to complete a transaction. Sometimes people are afraid to draw up powers of attorney for someone, fearing that with the help of this paper another person will be able to harm them. In this case, the text itself must clearly state the powers restricting the actions of the proxy.
Who can sign documents without a manager?
At any (especially large) enterprise, a sufficiently large volume of workflow, and the head is not able to sign all the papers on his own. He can entrust this right to others. These people may not even belong to the company's employees.
Usually for this purpose a power of attorney is drawn up for the right to sign documents for the director. It can be issued to one or several persons. Sometimes managers instruct individual employees to sign specific documents instead of themselves. In this case, an appropriate sample is issued an order according to which a specific specialist is granted the legal right to sign certain documents.
Moreover, it is necessary to clarify the type and name of each of them. Thus, the director does not need to sit at the table all day and sign heavy bales of papers. His deputies or authorized persons may well cope with this. This distribution greatly simplifies the work and makes it possible to act promptly in any situation.
Download Power of Attorney for the right to sign documents
