Those who are going to try their hand at a new job must provide the employer with a package of documents. There are documents presented at the time of hiring, mandatory in all organizations. And there are those that, depending on the type of activity, may require in a particular organization.
The Labor Code of the Russian Federation regulates that when applying for a job, the applicant must be familiarized with documents that relate to his activities. The employee is studying official internal documents, regulations, a collective agreement. As a confirmation that he has familiarized himself with the necessary documentation, he puts the list in the journal. As a rule, this is done before the employment contract is signed, no later than the day of work.
What do you need to collect when applying for a job?
The list of documents that should be provided to applicants for a job is prescribed in article 65 of the Labor Code of the Russian Federation. Before employment, it is better to familiarize yourself with this list. Also, all information can be checked with the employer in the personnel department.
Passport or other document
This is one of the main documents presented by an employee when applying for a job. Passports are issued to all citizens of the Russian Federation who have reached the age of 14. If for some reason the applicant does not have a civil passport, another document is presented that certifies the identity of the citizen: a foreign passport, a driver’s license, that is, paper of a standard form with a photograph.
Employment history
It is not presented in the following cases:
- The job seeker gets a job for the first time. The employer will draw up the workbook on his own.
- The work book is damaged or lost. In this case, the applicant at work after his application (should be indicated the reason why the labor is absent) a new one is drawn up.
- If an employee is issued for part-time work.
Upon termination of the contract or at the end of the contract, the employee is given a work book in his hands.
SNILS
This document is a certificate of registration of an employee in the department of state pension insurance. The card itself is kept by the employee. An employer needs an Individual Personal Account Insurance Number (SNILS) for making pension contributions.
These are not all required documents when applying for a job. What else needs to be provided to the personnel department?
Military registration document or military ID
These documents must be presented to all persons liable for military service who may be called up for military service (this is practically the entire male population aged 18 to 27 years). For draftees, this will be a citizen certificate, and for those citizens who are in stock, such documents are a temporary certificate, as well as a military ID.
Certificate of education
A diploma testifying to which educational institution was completed, with a grading sheet - the next document required when applying for a job. He confirms the qualifications of the applicant, as well as his education, which corresponds to the position for which the future employee claims. If the applicant has several entities, then, accordingly, it is necessary to provide all the available crusts. If there is a competition for the position, the more people have various diplomas, the more likely the employer will give preference to a more qualified specialist.But this is at the discretion of the employee - to provide all diplomas or only one.
Some professions (for example, slinger, truck crane operator, excavator driver) require a certificate confirming the qualification of the employee and his training for a particular profession. Employees of these professions annually pass re-certification, most often in the organization of the employer, about which a mark is made in the certificate.
Drivers of vehicles need a driver’s license confirming their right to drive the vehicle on which they will operate.
Next, consider what documents are needed when applying for a job.
Certificate of absence or criminal record
This type of certificate is necessary for those applying for work, to which, according to the legislation of the Russian Federation, persons who have had a criminal record or undergo criminal prosecution are not allowed. This certificate applies to documents presented when hiring a teacher, for example.
Medical certificate
This certificate is required for work, the activity of which may be associated with increased danger to the life and health of people (hiring medical workers). For this category of applicants, in addition to the main list of documents when applying for a job, a medical certificate is required confirming the absence of any contraindications for this type of activity. A medical certificate must be provided by minors, who, if there are any health problems, the doctor may not allow to perform certain types of work (for example, adolescents with visual problems are not allowed to work with the computer). Applicants, while hiring in the Far North, who arrived from other regions, must provide a conclusion that they have no contraindications for work and life in this region.
We reviewed the required documents for employment. Employment, even temporary, is not allowed if there is no passport or other identification card. The rest of the documentation is provided when certain conditions exist.
What papers does the employer draw up on his own?
What documents should HR officers issue for the applicant directly at the workplace? What does the employer need?
As the current labor law prescribes (article 65 of the Labor Code of Russia), at the time of concluding an employment contract with a person who is for the first time employed, the costs of issuing an insurance certificate and work book are borne by the employer. All documents drawn up by the organization when applying for a job are free for a future employee. The employer makes all expenses at his own expense.
In the event of loss or damage to the workbook, the applicant for the workplace writes an application to the personnel department with a request for a new copy, indicating the reason for the lack of the former. All documents required for hiring should be completed in the presence of the employee and no later than seven days from the day the employee was hired. Any entry in the workbook must be made on the basis of the order of the employer (according to the Labor Code of the Russian Federation on documents for employment).
To issue an insurance certificate, the employer, within two weeks from the day the employee is received, sends to the pension fund a questionnaire of the insured person with his signature, the necessary copies of documents and their inventory. Within a three-week period, a certificate is drawn up in the pension fund and sent to the employer, and the employer already transfers SNILS to the employee.
The current legislation prohibits requiring additional documents from the applicant to the workplace, except for a general passport. The algorithm for applying for a job will require the availability or execution of certain documents presented to the employer when applying for a job.
Job Application
The employee writes it directly when applying for a job. It is stored in the personal file of the employee, the personal file is opened by the personnel service of the employer.
Three photos 3 x 4. One photo is pasted into the personal file of the employee. One more is necessary for registration of the pass. And it is hemmed to the personal card of the employee having the T-2 form.
TIN and 2-NDFL certificate confirming income
This certificate is provided in case of a change of job. First of all, it will be beneficial for the employee himself, since in the case of calculating sick leave compensation, earnings from the place of previous work will be taken into account, which can increase the amount of sickness benefit if the work experience of the employee in the new place is short.
Let us further consider what other documents are presented upon employment.
Characteristic from the previous place of work. Positive feedback from your previous place of work will increase the candidate’s chances of getting the desired place and possibly achieve more favorable working conditions. An employee who wishes to change his job needs to take care of getting a characterization in advance. You should approach the employer and explain the current situation. A normal leader will meet the employee and sign a good profile. But not all employers are conscientious, but in any case, leaving the previous place of work should not be accompanied by a scandal.
The employer must provide documents confirming the marital status of the employee (marriage certificate, birth certificate and, if available, a certificate of disability for close relatives and others). Based on these papers, the employee will be able to count on additional benefits. For example, an employee with the status of a large family is granted leave at any time of the year to choose from. And the employer can provide financial assistance to his employee.
The entire list of these documents when applying for a job is in the Labor Code of the Russian Federation.
Registration from the place of temporary stay may be required by nonresident workers.
Citizens entering the municipal service Russian legislation requires the following information to be provided:
- Declaration of employee costs, information about his property and property obligations. Information of the same nature is submitted about minor children and about a spouse.
- Declaration of income for the year that preceded employment.
Providing such information is optional, but may increase the candidate's chances of obtaining the expected position.
Employment of foreigners
Citizens of other states for employment at Russian enterprises need to obtain permission to work at the Federal Migration Service at the place of residence. In such cases, the law directly prohibits foreigners (Federal Law No. 115-ФЗ On the Legal Status of Foreign Citizens) from working outside the subject of the Russian Federation, where he has a temporary residence permit.
The rest of the list of documents presented at employment by a representative of another state is identical to the list of papers provided by Russian citizens.
Do I need to collect all of the listed documents?
The easiest way when applying for a job is for those who are getting a job for the first time. It is enough to have a passport, a certificate of education, medical certificates and, if any, a document of military duty. All other papers will be executed by the employer at his expense. From the foregoing, we conclude that it is more profitable for a job candidate to provide the employer with the most complete package of documents and characteristics. This may increase his chances of finding a job. And also the applicant can conclude an employment contract on more favorable terms for him (for example, with a higher salary).
An employer who is interested in having highly qualified employees work at his enterprise will do everything in his power to keep them.And based on the documents provided, it may provide the employee with certain benefits or pay the required compensation.
Thus, from this article, we learned what documents must be collected for presentation when applying for a job.