The quality of the finished product depends on the qualifications of the staff, whether it is a consumer product or a service provided. Today, many entrepreneurs focus on certification of employees in order to confirm their compliance with the position.
In general, such verification is a standard procedure that is applied in the manner prescribed by law on the basis of regulatory legal acts. And although the idea of compliance with the position held is formal, the results of certification are of great importance for the subordinate, since they are decisive in matters of career growth and remuneration.
What is this procedure: general concepts
For representatives of some specialties, certification is not a prerequisite, and is rather advisory in nature. However, civil servants, managers, doctors, and teachers cannot escape its passage. The procedure for certification of teachers for compliance with their positions is regulated by the Labor Code of the Russian Federation, orders of the Ministry of Labor of the Russian Federation and other relevant departments. Also, local regulatory documents adopted directly by the enterprise management may be relevant in this matter.
Presentation for compliance with the position held is a direct basis for passing certification of an employee. This is a document that has a special form and is fundamentally different from the characteristics of the employee, resume or letter of recommendation. The employee’s compliance with the post is checked by a socio-psychological analysis of his personality and areas of professional activity. Positive results achieved in the work are also taken into account.
If we talk about the presentation of the conformity of the position of the teacher (pedagogical staff are recertified more often than other specialists), then it is a written description of the employee’s daily work. This document is not compiled by a teacher who is attesting, but by his immediate supervisor.
Certification as a method of assessing professionalism
The procedure for checking the conformity of the post has the following purpose: to establish whether a particular person is managing his duties. Certification of personnel is a responsible process to be documented. Moreover, the main document here is the presentation.
As a method of assessment, certification is applied in both state and commercial organizations. It is also worth noting that private enterprises are not bound by a rigid framework in matters of personnel selection. Non-state companies are entitled to assess the level of competence of subordinates by any other available methods. Unlike the commercial sector, candidates must meet the requirements established by industry orders and federal laws for employment in state institutions and public authorities. For each category of employees, separate legal acts are applied containing instructions on the frequency of certification, and detailed instructions for checking a person for compliance with their position.
Main documents
The main paper for attestation is presentation. On him to a greater extent depends on what impression the employee has on the reviewing officer.The information provided in this document will also be relevant in making the final decision.
The presentation of the compliance of the position of teaching staff contains not only personal data (last name, first name, middle name, level of education, work experience in the specialty), but also the conclusion of the direct supervisor. For example, the school director makes a presentation to one of the full-time teachers, analyzing his activities, achievements, successes, professional growth. Certification of teachers should be carried out at least once every five years. It is possible and more often to check the compliance of the position with teachers and teachers. This will provide an additional bonus to their characteristics.
In addition to the presentation, a protocol of conformity of the post is also drawn up. This document is generated by the certification committee based on the responses of the certified employee. Although the result of the exam plays an important role, in the decision-making process, the emphasis is on the content of the presentation. It takes into account both qualifications, indicators of the employee’s professional activity, and the manager’s opinion about the potential of his subordinate, his skills, creative abilities, techniques and approaches to the performance of duties.
Who should pass certification
The procedure for checking the compliance of the post with teachers, doctors, civil servants and other employees is carried out in accordance with a pre-established schedule. The frequency of planned certification is determined by industry orders or regulations issued by the management of the enterprise. Moreover, local orders usually relate not to the entire staff, but only to those persons who are required by law to undergo a verification procedure for compliance with their positions. The category of workers that are not subject to evaluation include:
- pregnant women;
- women caring for a child under the age of three;
- employees who were employed in the organization less than a year ago;
- persons hired under the terms of an employment agreement with a limited duration.
At the same time, attribution to this group does not guarantee complete exemption from recertification. Confirmation of compliance with the position held by the employee will have to go through as soon as the reasons that prevented this from being eliminated are eliminated. Therefore, the submission must be issued for those employees who pass the next certification according to the established schedule, and for those who are subject to verification for the first time, for example, after leaving maternity leave.
Features of presentation design
Documents for compliance with the position differ from the general document flow primarily in that they are executed on letterhead. The submission must contain all the relevant details. The recipient must be indicated in the text of the document. One of the following options is considered correct:
- “To the Chairman of the Certification Commission” indicating the name of F. I. O. of the official.
- "To the certification commission ..." indicating the full name of the commission, its location (district, city or region where the audit will be conducted).
The submission is certified by the signature of the head of the organization, as well as a wet seal. The main text should contain a description of the personal and professional qualities of the certified person. So that the commission can objectively evaluate the employee, it is recommended to adhere to some recommendations when drawing up a presentation on the conformity of the position of a teacher, educator or other workers.
In particular, the style of the text should not be emotionally expressive. The description should be drawn up neutrally, without figurative comparisons, epithets.The presentation must have a logically consistent line consisting of the facts presented. It is undesirable to use long, complex sentences, phrases should be informative and concise. The use of colloquial speech, slang, jargon, phraseological units, abbreviations, as well as foreign terms is not allowed if the Russian language contains equivalent words. In addition, personal pronouns such as “she,” “he,” “they,” should not be used in the description.
Content Requirements
In each organization, Regulations are developed for the compliance of the post for different employees, therefore, as a rule, there are no problems with the design of this document. Typically, the Regulation contains a staff assessment scale, procedures for conducting the procedure, and submission forms and commission protocols. However, in practice, the presentation is a lot of difficulties and questions. Many do not know exactly who should compile it, what information to fill it in, in what format it is necessary to reflect information about the employee, etc.
Since the main purpose of processing such a document as presentation for compliance with the position held (teachers, for example) is to determine the professional suitability of the employee for the further fulfillment of professional duties, its content should resemble the detailed description as much as possible.
After the “heading” and the details of the certification committee, the word “Submission” is written in the central part of the document. Uppercase letters are recommended. The next line begins with small uppercase letters "for the employee being certified in order to establish compliance with the position held." Next, the text of the presentation begins directly.
First, basic personal data are indicated - surname, first name, middle name in full, date and place of birth. When attending certification, special attention is paid to education documents, especially when it comes to senior officials, directors. Correspondence of the position implies the presence of specialized education, higher or secondary special. Information about educational institutions should fully coincide with what is written on diplomas, certificates and certificates. If an employee has several qualifications, all are indicated in chronological order, starting with those that were received first.
Next, information on current activities is indicated with confirmation of the name of the position held, length of service at the last place of work, that is, at the enterprise from which the employee was sent for certification. Special attention deserves the assessment by the head of the professional and business qualities of a subordinate. In most cases, difficulties arise in filling out this particular part of the submission.
View Fill Example
In order not to be mistaken with the design of this document, you must be able to distinguish between professional and business qualities. In the first case, we are talking about a set of traits, the presence of which allows a person, as a professional, to stand out among colleagues and other representatives of the profession. For example, the attestation check of a teacher for compliance with his position implies studying the level of his professionalism within the framework of the existing qualification requirements established for teachers. In this case, a special guide can come to the benefit, which will help determine the qualification compliance of specialists, senior employees, government employees and other categories.
Unlike professional, business qualities are a kind of “golden mean” between personal and professional characteristics. Under the business qualities refers to the ability to perform specific labor functions and assigned job responsibilities.Here, the person’s personal attitude to the work process and the degree of his responsibility in the implementation of professional activities, which consists of several elements, are assessed to a greater extent:
- executive qualities, which include discipline, efficiency, organizational abilities, diligence, pace of tasks, etc .;
- interpersonal communication - stress resistance, teamwork, sociability;
- propensity for self-education and the ability to educate others;
- creative abilities - creativity of thinking, manifestation of initiative, the successful implementation of extraordinary assignments, the search for unique solutions, etc.
- qualities of a leader - rational planning, organization of work of subordinates, exactingness, authority, desire for leadership, etc.
An indication of the personal qualities of an employee is not a requirement. For teachers, balance, responsiveness, consistency in actions, politeness, an adequate attitude to criticism, self-criticism, integrity, decency, restraint are of great importance.
At the end of the document, there is a place for conclusions about the results of professional activity, where professional growth over the period from the last certification is evaluated. Additional achievements, participation in the implementation of large projects, the implementation of individual instructions are also indicated. During the certification of a leading employee, not only his personal criteria are evaluated, but also the results of the work of all subordinate employees or units.
In what form is the document compiled?
Usually, two people work on the presentation design - this is the head of the department and the personnel manager. If such a position is not provided for in the company’s staff, the basic work on creating the document is done by an employee of the personnel department. First, general data are entered regarding the length of service, education, qualifications, date of birth. Then the presentation is transferred to the boss, who supplements the document with other information regarding performance indicators, business, professional and personal qualities, existing skills, abilities, and potential.
The law does not establish any restrictions regarding the presentation format. Representation can be made out in the form of the graphic table or the lower case text with display of necessary information. Some organizations specifically indicate in their orders for compliance with the position that either of the two formulary options is allowed. Thus, general information can be reflected in a list, table or whole text.
Before the direct certification procedure, the employee must be familiar with the presentation. If the employee agrees how the document describes his performance and personal qualities, he needs to put his signature. Otherwise, the certified person has the right to disagree with the presented characteristic. In this case, an objection must be submitted in writing. At the finish stage, the performance is signed by the head of the department. He sets the final grades on labor productivity and professionalism.
Can an employee write a presentation on himself
Failure to pass the certification procedure may serve as a legal basis for the dismissal of an employee as an inappropriate position. At the same time, the laws do not spell out anywhere how to properly check. Many enterprises form their own Certification Regulations, which should not go against the orders of the ministerial level and branch departments.
None of the orders or orders has a clearly defined direct prohibition on the independent formation of the submission, that is, the document is not drawn up by the head, but by the certified employee himself.By default, it is indicated that the document is generated by the head and personnel manager, and in fact the employee has the right to submit his own version of the document to the attestation commission. He has the right to compile a personal data set, but all information relating to labor productivity indicators cannot be generated by him. Only the direct manager can be involved in writing this part, who, unlike the employee himself, will give an objective assessment of the work done and personal, business and professional qualities. If the certification is carried out by the head of the department, then a deputy may prepare a presentation for him in order to maintain objectivity.
Submission for employee certification is a brief characteristic in which an analysis of the overall labor productivity is performed. It is important to understand that in case of unsuccessful passage of the commission, the manager has every right to dismiss the employee or reduce his salary, to deprive of bonuses or allowances for labor intensity.
The Regulation on certification of compliance with the position usually prescribes the period during which the subordinate must familiarize themselves with the presentation, and also limits the time the commission examines the document. Most often, at least two weeks are given to get acquainted with the presentation to the employee being tested. During this period, he will be able to declare his disagreement with the assessment of the leader. The same amount of time is required for the commission members to study the document before the start of the assessment procedure. If necessary, to form a motivated decision at once for several commission employees, more time than two weeks can be provided.
How to appeal a performance against a post
So, if a document is executed in accordance with all the rules, then before signing it, the head gives the certified person the opportunity to familiarize himself with it in detail. Below, after the results of labor productivity, the employee must put a mark “familiar with the presentation” and his signature, indicate the date. A month before the certification, a copy of the document is issued. If the subordinate is satisfied with the characteristic drawn up by the head, the submission is transmitted no later than 14 days before the commission, together with the attestation sheet.
If the employee refuses to sign the document, the head calls witnesses confirming the fact of disagreement with the submission, and draws up the corresponding act. This act will not affect the certification, but will give the employee the right to submit his version of the document. Moreover, it will be necessary to attach a statement explaining the reasons for the disagreement. If the deadline for violation has been violated and the employee received a presentation in his hands less than a month before the scheduled day of certification, he has the right to go through the commission later.