For many ordinary citizens in our country, especially those who have worked for many years at one large industrial enterprise, spelling goodbye to their colleagues when changing jobs may seem like a rather strange and optional act. During our common Soviet past, we in our country are accustomed to communicate dryly and on business, with a small number of people, without expressing our emotions and feelings. Remember, no one can force you to deviate from your life rules, a letter to former colleagues is not a binding document. In any case, they will calculate and give you personal documents (work book).
If the opinion of former, but colleagues, support of friendships and business relations is especially important for you, especially if you are not sure that you will not need help and recommendations in the future, it is better to spend a little time, think over the text and write a letter.
Why write a letter?
Almost every one of us changed our place of work at least once. The dismissal of an employee, as a rule, is accompanied by certain farewell rituals provided for by the corporate ethics of companies to create a positive atmosphere in the team even at such a sad moment. One of the necessary rituals is writing a letter of resignation. This is an important ritual. Writing a letter will not only allow you to say goodbye to colleagues, but also help a person answer questions to himself why he wants to leave, what he has achieved in this place and what he is striving for.
It is psychologically difficult for many people to come up with the text of the last letter to colleagues upon dismissal. The reason lies in the fear of change that is common to all people.
Why exactly the farewell letter?
The choice of the epistolary genre of farewell is due to the following reasons:
- If an employee works in a company where the staff consists of several thousand people, then it is not possible to approach each colleague for a personal farewell. An exception is the dismissal of a senior manager. A leader of this rank for oral farewell speech can assemble a work team in the conference room.
- The process of dismissal is a stress that does not have a person for personal communication with colleagues, with many of whom he may not even have had the opportunity to communicate personally during his career.
- Psychologists believe that the process of writing a letter of resignation helps a person to fully understand and formulate why the decision to quit is correct. The process of writing the last lines in parting helps people objectively answer questions: what are the true reasons for leaving, what he achieved or did not achieve during the period of his work in the company, what he should strive for in his further development. With writing a letter, answers will come to all questions asked to oneself.
The best way to send is corporate mailing from work mail.
When to write?
It is customary to write farewell letters in the following cases:
- Change work place.
- Transfer to another unit.
- Change (increase or decrease) in the position.
- Retirement.
- Long-term care related to the unborn child.
Goals
The main goal of any farewell letter to their colleagues upon dismissal is to create a pleasant impression of themselves, to consolidate the image of a tactful, well-mannered person who adequately perceives himself and others.
What other goals do people usually set for themselves when writing farewell letters?
- Demonstration of respect for their colleagues, management and the company as a whole.
- Compliance with the rules of secular writing.Leaving without saying goodbye, as a rule, is incompatible with the corporate policy of large companies.
- The desire to maintain a business image in professional communication circles and established business relationships. As a rule, a change of work does not accompany a change in occupation, which means that business contacts will always come in handy. Business ties with former work employees can greatly help out at the right time, and help with career growth in another company.
Rules for writing letters
Here are the basic rules that are followed when writing letters of resignation:
- Objectivity and unobtrusiveness.
- Friendly tone of presentation. In the last letter, a slight, delicate humor is quite allowed.
- The ban on expressing resentment, anger, all sore about colleagues, management and the company as a whole.
- Pleasant future events, such as the birth of a child, are also indicated casually. In a farewell letter there should not be boasting, gloating, expressing superiority.
- The lack of criticism or its presentation as the proposed opportunities for the development of the company. This underlines the competence and decency of an almost former employee of the company.
- A ban on calling for layoffs to other employees and advertising a future job.
Letter structure
A letter to employees upon dismissal is not a strict document, but has a mandatory structure:
- Indication of the name and position of the sender at the beginning of the letter. As a rule, not all employees of a large company are aware of your decision, for many this news may come as a surprise.
- A letter of resignation indicating the circumstances of the dismissal. The reason is explained essentially without hints that generate intrigue and investigation. If you wish, you can not specify the reason for dismissal.
- A brief description of the results achieved at the place of work with the obligatory reservation that this became possible only thanks to the cohesive work of the entire team. You cannot write about success in the profession as your personal victories.
- The name of the employee who replaced you in this position, his contact details. If you inform your colleagues in advance about staff changes, they will be grateful to you, because this will facilitate their work in the future.
- Words of gratitude to colleagues for their help in their work and in their professional development, for their patience and mutual understanding.
- Words of apology (if necessary).
- Wishes success and good luck to colleagues and the company as a whole.
- Expression of desire to maintain business and friendly relations in the future.
- Indication of new contact details. When specifying a new work phone, a new position is also indicated.
A written letter should not be too emotional. You do not have the right to pour emotional expressions on former colleagues. This will put you in a bad light, showing your self-doubt and a low level of professionalism.
Farewell letter to the leader
To the question, is it worth writing a letter to the head before leaving, the answer is unambiguously positive:
- It characterizes you as a polite and well-mannered person.
- This gives you a chance to say goodbye beautifully, leaving a positive impression of yourself. If in the field of your future work it is accepted to take business recommendations, then a good relationship with your former bosses will not hurt you.
- This is a good time to declare your professionalism, if you have not had such an opportunity before. Finally, you can unobtrusively inform the accumulated unrealized ideas. This may even have a positive effect on your future relationship.
- This is an extreme chance to resolve all unresolved conflicts by talking frankly with the leader and correctly describing your opinion about the situation. This will help in some cases even to avoid leaving or falling in status.
High Society Rules
There is no sample letter of resignation. The tone of the letter should be unobtrusive, respectful. Remember to observe subordination.Without unnecessary emotions and flattery, say “thank you” for your support in difficult situations, assistance in professional and career growth. Emphasize that the experience you have gained is the result of labor under the direction of a person like your boss. If care is associated with a promotion, it is necessary to emphasize the role of direct leadership in this success.
Official version
Letters to colleagues upon dismissal can be in prose and in verses, official and friendly, with humor and dry official presentation. The only condition for such text is a small amount. A farewell letter on dismissal should not be too long.
An example of such a text: "I, F. I. O., head of sales, I leave my post in connection with the upcoming promotion.
Starting from 10.08.2017, my position will now be occupied ... (F. I.O.). Her email: ....
I thank all the colleagues for their joint work. In your team, my formation took place as a middle manager. Without your support and help, patience and understanding, my professional and career growth would not have been possible.
I wish you all success, good luck, peace and warmth in the team under the new leadership, happiness in personal and family life.
Hope to continue business cooperation. I promise to provide support and assistance to each of you in contacting me in the future.
Sincerely, F. I. O., Deputy Director of the retail network "...".
Email: ....
Phone:...".
Friendly option
A letter of resignation can be written in a friendly, humorous tone: "My dear, beloved colleagues, I am contacting you, I, an employee of the finished goods factory of the children's toy factory" Your Best Doll "Petrova Dasha.
I was happy to work with you for many years, months and days! Now in my life a new stage begins, which I expected more than anything else. I finally got married and am going to go on maternity leave!
I do not leave you forever! Take away the tears from your eyes, as there is no need to cry and sob.
A new employee, Lena Ptichkina, was accepted to my post during my absence. I hope you will love her with all your heart and will not offend you for nothing.
I want to express my deep gratitude to all of you for your responsiveness, patience and generosity for the whole five years! You taught me to look with humor at all life's difficulties and minor troubles. From your submission, I began to participate in the contest "Beauty of the Factory" and won it! Even in my current special situation, you all play an important role: you said that happiness is possible, and my dream will come true soon, I will become a mother!
I wish you all to be happy, as I am. Do not conflict with each other and be a united team in front of leadership. Let wages be high and never stop growing!
Always glad to hear and see you. I look forward to congratulations!
Forever your Dasha. "
Original genre
People who have difficulty composing a farewell text have the opportunity to use ready-made sample letters. If you want to show yourself to be a creative person, you can compose a poem in a poetic form to colleagues upon dismissal. An example is given below.
I'm leaving, but I won’t say goodbye!
It is possible we will meet again.
After all, if you start to understand,
Life often gives a turn.
Why empty excuses?
No one is to blame
I am grateful for the efforts
And tolerance from all of you.
You taught me to smile
When tasks are not easy.
And endure the blows
From bosses and fate.
Now I'm not the one
Who timidly entered the office,
Before me is the horizon
With a bright future of mine.
I will not make mistakes
From which you kept me safe
And getting back to business again
I remember everything that was taught.
Words of gratitude to colleagues in verses can emphasize all your positive emotions and experiences. If you have inner inspiration, you can do it more originally by writing a farewell letter in verse.