AXO specialist: who is this?

The key to success of any large company is in coordinated work: it must function as a single organism. And, of course, it should have that “organ”, that system that guarantees the comfortable work of all employees, provides them all with the necessary. This is a special department - AHO. Not everyone knows exactly what is behind the abbreviation. And who is AXO specialist? Let's find out further, presenting along the way the job description of the employee.

What is aho?

To understand who this is, the AXO specialist, we will first explain to the reader the characteristics and basic functions of the place of work of this official. The abbreviation AXO is the administrative department. It is created in almost all companies where the number of employees exceeds 100 people. The department is engaged in the procurement of consumables for the company’s activities, calculating their needs, is responsible for the order and comfort of workplaces, and ensures the cleanliness of public and production facilities of the company.

If the corporation is large-scale, then AXO inside itself is additionally divided into a number of units:

planning and settlement;
material and resource;
social and domestic.

The main tasks of the department

Who is AXO specialist? An official who performs all (or part - depending on the size of the organization) the functions of the administrative department. And the tasks of the AXO are as follows:

Purchase, storage, delivery to employees of various items, material assets necessary for their work.
Repair of breakdowns of the company's tangible property, restoration of premises.
Compliance with fire safety regulations and rules, control over employees following them.
Liability for the property operated by employees of the company.
Search for companies providing cleaning and utility services.
The conclusion of relevant treaties and agreements - for the Internet, telephone communications, garbage collection, etc.
Timely and complete provision of the organization’s employees with the material assets necessary for their work.
Monitoring the condition of workrooms, timely elimination of emerging problems.
Organization of comfortable conditions for employees to relax during the working day.
Control over ensuring the protection of working premises.

Department staff

The administrative and economic department is not only the leading specialist of AXO. The unit employs a whole team of employees - room cleaners, technical equipment engineers, security guards, economists, drivers, freight forwarders, wardrobes, couriers, etc.

The staff size of the department depends on the size of the company. On average, there are 15 AXO specialists per 100 employees (according to the instructions). These employees are divided into three professional levels:

Technicians, plumbers, carpenters, drivers, electricians, wardrobes, power engineers, engineers, secretaries.
Chief engineers, administrators, leading experts, chiefs of the AHO.
Deputy directors for AXO, technical managers, heads for AHC.

AXO specialist job description is a document dictating the duties of a leading specialist, administrator or other employee holding a managerial position. We proceed directly to her.

Specialist Requirements

The job description (lead specialist of AXO) instruction implies a number of requirements for the employee. The employee must know:

Orders, orders, resolutions, other regulatory and normative documents directly related to his (specialist's) activities.
The structure of the employing organization, the rights and obligations of its employees.
Rules and recommendations for servicing visitors, consumers.
Types of work and services provided.
Fundamentals of economics, personnel management, labor organization.
Fundamentals of marketing, promotion.
Layout, aesthetic design of the premises.
Fundamentals of social psychology.
Labor law
Rules and regulations of labor protection.

Minimum requirements for specialist training:

Secondary vocational education.
Primary professional education with at least 2 years of experience in the specialty.

For occupying managerial positions, at least 5 years of work experience in the administrative department is required.

Personal qualities of the employee

Who is AXO specialist? An employee with the following personal qualities:

Stress resistance.
Initiative.
Leadership and organizational skills.
Honesty.
Integrity.
The ability to quickly find a way out of difficult situations.

Key employee job functions

According to the professional standard, the AXO specialist performs the following main tasks at his workplace:

Provides business activities of the employer company.
Controls the rational use of consumables and other material values.
As part of its competence, it maintains records, and also provides reports on the activities of the department to the immediate supervisor.

Specialist duties

The responsibilities of an AXO specialist are unusually wide:

It controls the safety of material assets.
It takes effective measures to prevent and resolve conflicts in the department.
Considers the claims of employees and customers of the organization for poor-quality service by its subordinates. Carries out the necessary organizational and technical measures to eradicate the recurrence of such cases.
It controls the proper design of workrooms, and also monitors indoor and outdoor advertising - ensures its updating, takes care of an aesthetically attractive condition.
Ensures cleanliness and order both in the organization itself and in territories adjacent to the company's premises.
Monitors compliance by repaired employees with labor protection, sanitation and fire safety standards.
He informs the management regarding shortcomings in the department’s activities, suggests ways to eradicate them.
It monitors cleanliness and order in offices, organizes timely repairs of furniture, equipment and premises.
Organizes the purchase of office furniture, stationery and technical equipment.
Organizes and controls the activities of cleaning services.
Organizes congratulations to both employees of the organization and its clients on the occasion of public holidays, birthdays, memorable dates.
If the employer rents the premises, then the AXO specialist will solve all the rental business issues.
Organizes timely restoration, reconstruction of workrooms.
Responsible for the storage of office supplies, equipment, household materials, inventory. Provides, if necessary, to all of the above employees of the organization.
Organizes meals for employees.
Draws up the necessary accounting and reporting documents.

Interaction with other units

The duties of an AChO specialist include interaction with other departments and officials within the organization.

Head of the AHO. For issues requiring coordination with a senior manager.

All other structural units of the organization. Here is a list of questions to receive:

Applications for providing household equipment, furniture, equipment, technical devices, stationery, etc.
Reports on the use of the provided material resources.
Applications for household services at conferences, seminars, meetings, etc.
Applications for repair work of various sizes.
Applications for catering workers.

AXO, in turn, provides all the structural units of the organization with the requested material resources - stationery, furniture, appliances and so on.

Office of reporting and accounting. Questions to receive from AXO:

Accounting for property, business transactions, cash received, etc.
Data on the movement of finance.

The following is provided by the reporting and accounting department:

Documents with limits on the release of material resources and their spending by structural units.
Proposals for the sale of unused material assets.
Cost estimates for the maintenance of working premises, organization buildings, including and related equipment.
Cost estimates for the purchase of furniture, stationery, technical equipment and so on.

Legal department. Issues of receipt of the administrative department:

Legal advice on issues of interest.
Documents for legal expertise.
Responses to legal requests.

Assistant Secretary. Transfer of documents for sending and / or duplication. The department receives correspondence from the secretary in its address.

Specialist Rights

AXO specialist has the right:

To ask the structural divisions of the company for information about the condition of premises and equipment, the use of consumables.
Submit to the head of the proposal proposals for improving their work.
Require the employer to ensure normal working conditions.
Make responsible decisions within their competence.

Responsibility of a specialist

The employee is fully responsible for:

Timely provision of the organization with necessary materials, equipment, furniture, etc.
Preservation of documentation.
Timeliness and correctness of personally written reports to management.
Disclosure of information that is the trade secret of the employer.
Preservation of material assets provided by the company for work activities.
Failure to comply with the requirements of the job description.

AXO specialist is a responsible position. Indeed, the administrative and economic department maintains a comfortable working atmosphere of the organization, the full-fledged work of its employees. Sometimes the possibility of non-stop work of the company depends on AXO.