Are sick leaves taken into account when calculating vacation pay? Vacation Calculation - Example

Very often, when an employee receives a transcript with vacation pay, he remains dissatisfied with the accrued amount. There are doubts and suspicions that the accountant made a mistake somewhere. Especially there are a lot of them when a person was on the official sick-list during his well-deserved rest. To deal with the situation, you must first understand whether sick leaves are taken into account when calculating vacation pay? How is the calculation made? And maybe some other pitfalls? Let's figure it out together.

Holiday destination

By law, every working citizen must go on vacation at least once a year. At the same time, the minimum period is also indicated - 28 calendar days and not less.

It is worth noting that when calculating these days, holidays that are defined by the state should be excluded from them. If such, of course, were during this period.

To understand how this rule works in practice, it is necessary to analyze the approximate calculation of vacation pay. An example is this: an employee went on vacation for 14 calendar days from March 1 to March 14. It means that he will not come to work on March 15, but on March 16. Indeed, for this period falls 1 holiday - March 8.

Now, as for the employee during the legal rest period. To understand whether a disability certificate is taken into account during the calculation of vacation pay, it is necessary to recall the legislation. After all, it says about 28 calendar days. This means that vacation pay is accrued regardless of whether a citizen was sick during this period or not.

Special weekend

The legislation also provides for special holidays. Their presence or absence is determined by the specifics of the work. The duration of rest on special conditions cannot exceed 28 days.

Special holidays include:

• days that are allocated to the employee in connection with difficult working conditions;
• special days are always entitled to state, municipal and civil servants.

It is worth noting that the accrual of vacation pay for special leave takes place in the same way as for mandatory.

What is sick leave on vacation?

Quite often there are cases when an employee, during his legal rest, becomes ill and goes on sick leave. And almost any person has a question, is a sick leave included in vacation pay?

It should immediately be noted that the calculation of vacation pay, if the employee was on sick leave, has nothing to do with the certificate of incapacity for work. Such payments are made from the wage fund of the enterprise, and sick leave - partly from the FSS.

The same principle is used if the employee decided to get money in advance for his vacation, and walk days later. The only thing is that the days that were supposed to be postponed no longer return. A person will not go on a second vacation. The calculation of vacation pay was made earlier.

Who is on sick leave?

The issuance of sick leave occurs in the clinic, usually at the place of residence. However, a person who has an MHI policy has the right to be observed in any medical institution.

The sick leave is due to citizens who transfer funds to the social insurance fund and do it every month. In addition, sick leave is provided for all foreign citizens who temporarily or permanently reside in the territory of the Russian Federation.

So, who can qualify for an official sick leave?

1. All citizens working under an employment contract.
2. All civil or public servants.
3. Municipal employees.
4. Individual entrepreneurs, farm workers and lawyers.
5. Community members, for example, in areas of the Far North.
6. Other citizens transferring money to the FSS.

So, to the question whether sick days are included in the calculation of vacation, one can answer: definitely not. But this condition is valid only for those who officially work and transfer money to the FSS.

Who cannot issue sick leave?

Only medical institutions that have the appropriate license can issue a sick leave certificate. But there is also a list of licensed organizations that do not have the right to issue such documentation:

• ambulance facility;
• blood transfusion stations;
• hospital reception rooms;
• hospitals in which mud treatment is carried out;
• preventive medicine centers;
• institutions of social protection and public protection with a medical license;
• hospices.

For the latest organizations, this issue has not been resolved at the legislative level. Therefore, such institutions simply do not have a license.

This list must be remembered, because such a disability sheet will not be accepted at work. And you can easily guess whether sick leave are taken into account when calculating vacation pay issued by such organizations.

Sick leave

According to the law, if a sick leave was issued to an employee during a well-deserved rest, these days can be transferred to another period. Also, the employee can take advantage of the situation and extend his vacation on sick days. It doesn’t matter for what period the calculation of vacation pay was made. For a year a person should rest 28 calendar days. This must be remembered.

However, the transfer of leave is possible only if the employee was ill himself. If he was on sick leave to care for, for example, a child, then such a disability certificate is not able to extend the rest.

So, it is necessary to highlight the main points:

• Annual leave is extended for all days on which a temporary disability sheet was issued. In this case, no additional reasons are needed. The main document for him will be a properly executed sick leave.
• A sick leave certificate is also provided to confirm that the employee was absent from the workplace for valid reasons. It is advisable to do this on the first day of vacation.

Transfer of days due to illness

Whether sick leave are taken into account when calculating vacation pay, the answer has already been answered. But how are the days carried over?

So, if the employee simply decided to extend his vacation due to illness, then the employer does not need to recount the paid funds. It is worth noting that the vacation does not extend if the sick day fell on a holiday.

Also, the employee can write a statement and later “walk off” days that were missed due to a disability certificate.

In addition, it is important to remember that the employer can, both agree to the transfer of days, and refuse, referring to the indicated dates in the application. However, you can always agree. If the employee was refused the transfer of days, then he has the right to demand the recalculation of vacation payments.

Correct calculation

How is vacation pay calculated? An example is best able to reflect the principle of the accountant.

1. First of all, the calculator should pay attention to the number of days that the employee will rest. Vacation payments are accrued exclusively for each day of rest, including over the weekend.
2. Secondly, the accountant calculates how much each employee’s work costs on average. For this, all worked days of a certain period are taken into account.
3. After that, the cost of the day is multiplied by their number. This amount will be sent to the employee on the card.

However, there are some details in the calculation. When calculating vacation payable:

• Prizes
• social payments;
• travel compensation;
• power compensation;
• rest on the reference call from the university.

When determining the period for calculating payments, the calculator uses the year that begins at the end of last year's vacation and ends with the start of a new one.

What is not included in the payments?

So, are sick leaves taken into account when calculating vacation pay? This question can be answered in the negative. However, with some correction. Sick leave is also excluded from the calculation of vacation days when taking the period. In addition, during the calculation there are some more periods that will not be taken, namely:

• The period when the employee was accrued on average wages.
• The period of forced downtime due to non-fulfillment of the plan.
• The period when the employee could not fulfill his direct duties. Those periods when the employee could not work and for reasons that were not dependent on him will also be excluded from the calculation.
• Extra paid weekend.
• Work shifts for which payment was not made in full.

Summing up, it is worth noting that when calculating vacation pay, the employee should not worry about paying sick leave. He will not lose any sick pay or rest period. Moreover, if an employee falls ill during his legal leave, all missed days will be refunded to him, even in cash. But the employer should comply with the laws and correctly calculate the amount. Indeed, in the case of non-payment of sick leave, an employee can sue his leadership.