Often in the course of the trading company’s activities, the question arises of compiling a document such as a contract for the supply of goods for sale. A sample of it, compiled in accordance with all requirements of the law, is presented below.
This sample contract for the supply of goods can be taken as a ready-made document or as a basis for drawing up your own contract by amending or supplementing some of its clauses.
Agreement No. _____
Contract for the supply of goods
___________________________, hereinafter referred to as the “Supplier”, represented by ____________________________________, functioning on the basis of ____________________, on the one hand, and ____________________________, called the future “Buyer”, represented by ________________________, functioning on the basis of _________________________, on the other hand, decided to conclude this contract for the supply of goods to implementation of the following:
1. Object of agreement
1.1. The supplier accepts the obligation to transfer ownership to the Client, and the Consumer accepts and pays ______________ (hereinafter referred to as the “Product”) in the amount and list reflected in the submitted applications of the Consumer.
1.2. The list of the Product and the cost according to which the Purchaser agrees to deliver it under a real agreement are shown in the Specification (Appendix No. 1 to the agreement), which is an obligatory part of this agreement.
1.3. The Specification reflects the period during which the contract for the value of the Product is valid.
1.4. The number and cost of the installed Goods are indicated in the appendices.
1.5. The ownership of the Product is transferred to the Client during the period of transfer to the Client.
2. Product cost
2.1. Upon receipt of the Consumer’s application and in the case of the presence of the right amount of Goods in the database, the Purchaser transfers the invoice for payment to the Customer.
2.2. The cost of the Product is reflected in the Specifications (Supplement No. 1 to the agreement).
2.3. The cost of the Goods is reflected in relative units and contains the TAX - __%.
2.4. Payment is made by the consumer in rubles to the seller’s bank account.
2.5. The share established in clause 2.4 of the document (an agreement with a deferred delivery of goods) is determined in the following mode:
- ___ working days after delivery, ___% of the Product must be paid.
- ___ working days after delivery, ___% of the Product must be paid.
2.6. The consumer has the right to receive bonuses for the delivered product in the options specified by the supplier.
2.7. The supplier is not entitled to unilaterally increase the cost of the Product during the duration of the contract for value. The delivery time of the goods in the contract is reflected in Appendix No. 1.
3. Settlement procedure
3.1. The client is given a deferment of payments for any part of the Goods for a period and in the amount specified in the agreement.
3.2. Settlements for the Product are carried out by means of the transfer by the Consumer of money to the Supplier’s bank account or transfer of money to the cash desk, if a contract has been concluded for the delivery of goods for cash.
3.3. The obligation of the Consumer to pay for the Goods shall be deemed fulfilled when the money is credited to the Supplier’s bank account or to the cash desk.
4. Powers and responsibilities of participants
4.1. The procurement officer must:
4.1.1. Within ________ days from the receipt from the Consumer of an application for the delivery of the Product, notify the Consumer of the presence of the Product selected for shipment at the Supplier’s base or deliver it to the Customer’s warehouse or to the railway station, railway station, airfield, river station (due to the circumstances of the delivery of the Product )
4.1.2.To return to the Customer the Goods of the corresponding property and in the number and list predefined by this agreement.
4.2. The consumer must:
4.2.1. Pay the price of the Product. In the event that an agreement has been concluded on an advance payment of the goods, the cost of the product must be paid before shipment.
4.2.2. Perform control of the Goods according to the quantity, completeness and quality within the time limits set by this agreement.
4.2.3. Ensure the presence of an authorized agent in order to sign the required papers.
5. Circumstances of product delivery
5.1. Delivery of goods is carried out in batches on the basis of applications from the consumer and if there is an appropriate quantity in the database of the supplier.
5.2. The Consumer’s order must include the name (list), number of the Product, circumstances of delivery and the address at which it is delivered.
5.3. According to the order of the Consumer, the delivery of the Product is performed:
5.3.1. Shipment at own expense from the base of the Supplier located at the address: _____________________________________________________________.
5.3.2. Shipment of the Goods to the Customer’s warehouse within the boundaries of the city of _______________.
5.4. In case of shipment at own expense, the delivery of the Product from the Supplier’s base is performed by the means and tools of the Supplier with shipment to the Consumer’s transport resources, which must meet the requirements for safe transportation.
If the Purchaser sees that the Consumer’s vehicle is not able to guarantee the safety of the transportation of the Product, he must immediately notify the Consumer or his agent about this fact.
5.5. In the case of a predefined sub. 5.4.2 of the document "Contract for the delivery of goods", the unloading of the Product is performed by the forces and tools of the Consumer or the carrier to which the Goods are transferred. Then the Supplier is not liable for defects in the Product found after transportation.
5.6. Product shipment is carried out in the quantity and list indicated on the invoices for the goods.
5.7. Obligations of the Supplier according to the delivery of the Product are fulfilled from the moment of transferring it to the agent of the Consumer or to the carrier of baggage by rail or road, air or river transport, which is fixed by the date indicated in the accompanying documents.
6. Product intake
6.1. Reception, according to the quantity, configuration and product type, is performed during the period of transfer of the Product to the Client or transporter.
6.2. In the event of a discrepancy in the quantity, configuration or the list of Goods, the Consumer’s order in the transfer documents is marked on the actual quantity and list.
6.3. In case of arrears of the Product, the Supplier shall compensate arrears by the following deliveries.
6.4. When the Goods are delivered to the Consumer’s storage and in case of their disagreement with the acceptance, a document is drawn up, concluded by authorized residents of the parties, in which the Consumer must indicate the grounds for the disagreement, position and name of the person performing the acceptance.
6.5. In case of disagreement of the Consumer, to form a document pre-set by clause 6.4 of the document "Contract for the Delivery of Goods", the fact of disagreement is confirmed by a unilateral act drawn up by the attorney of the Supplier.
7. Product quality
7.1. The supplier ensures the quality of the Product and the implementation of the relevant circumstances of the conservation until its transfer to the Client.
7.2. The quality of the product shipped in accordance with the document "Product Delivery Contract" must meet the agreed conditions, confirmed for this type of Goods, and, in addition, a certificate of conformity.
7.3. If the Product is found to be of inadequate quality during the acceptance process, the Consumer must immediately notify the Supplier of any defects found.
Invitation of an agent representing the interests of the Supplier is required. The moment of fixing the inadequate quality or quantity of the Goods must be recorded and documented in the form and letter of the law.
7.4. According to the precedent for identifying a low-quality Product, a claim document is drawn up, signed by the agents of the Consumer and the Supplier.
eight.Obligations of participants
8.1. Due to non-compliance or incomplete fulfillment of obligations under this agreement, the parties have the right to demand coordination with the current legislation of the Russian Federation.
8.2. An act issued by a proper informed body is the necessary evidence of the presence and duration of force majeure.
8.4. A party that does not fulfill obligations due to force majeure must immediately notify the other party of the obstacle and its impact in fulfilling obligations under the contract.
9. Dispute Resolution Procedure
9.1. Disputes and disagreements between the parties arising at any stage of the valid agreement are resolved through negotiations.
9.2. In case of non-settlement of disputes and disagreements through negotiations, the discussion shall be referred to the Arbitration Court of __________.
9.3. In all matters not covered by the valid agreement, the participants follow the current legislation of the Russian Federation.
10. Duration of agreement
10.1. This agreement comes into force from the time of its signing by the participants and is valid until “___” ____________ ____, and if the participants still have unfulfilled obligations by the time indicated, the validity period of the agreement is extended until the parties completely fulfill their own obligations.
10.2. The agreement may be terminated prematurely according to the agreement of the parties or after ____ days from the time one party submits an application to terminate the agreement, along with the absolute fulfillment by the parties of their own promises under this agreement.
11. Final provisions
11.1. This agreement is printed in 2 copies with equal force, 1 copy for each party.
11.2. Any changes and additions to this agreement are valid provided that they are made in writing, signed by authorized representatives of the parties and sealed.
12. Addresses and details of the parties
Supply Chain: ______________________________________________________
Consumer: _____________________________________________________
Supply Chain: _________________ / _______________ /
M.P.
Consumer: _______________ / _________________ /
M.P.
The above sample contract for the supply of goods can be used in trading and manufacturing enterprises of any form of ownership. By changing the item on payment, you can arrange it as a contract for the delivery of goods with an advance payment or deferred payment. As mentioned in the article above, this sample document can be used as the basis for the execution of contracts that meet specific conditions and specific products.
In the lines devoted to taxation, it is worth prescribing the tax rate of VAT included in the price of the goods, since it is customary to highlight this tax as a separate line in all contract and payment documents.
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