Not everyone knows what inserts in the work book are. The truth is, not every person needs this information. But if someone is faced with receiving such a document, then you should have a general idea of what it is and what it is for. Probably, you will receive personal entries in the work book in ten years. But even then their relevance will not lose force. Where such confidence? Let's get it right.
What is an insert for?
Special official entries are made in the work book. They will tell the specialist about which organizations the owner worked for, that is, paid taxes. The data is very important. After all, retirement benefits are accrued and paid based on the experience of a person. By and large, its participation in the construction of the state is important. Every citizen, unless his duties say otherwise, pays taxes to the country. And they are paid by the enterprise where he works. But now there are times that people often change jobs.
Either the company goes bankrupt, or another place is offered, better. And the personnel officer in each new organization makes his notes confirming admission and dismissal. Because there is not enough space in the book. In addition, it has a special section that records information about the awards. Some citizens manage to get them so much that the place also ends. In order not to start a new document, we came up with inserts in the work book. This is a special form, the appearance of which corresponds to the prototype. It is a continuation of the section of the work book where the place ended. They make appropriate notes there.
Some features of use
You know, with the document under consideration, all sorts of misunderstandings arise mainly out of ignorance. Sometimes fraudsters use it to deceive the state. The fact is that the personnel officer is obliged to know how to use the insert in the work book, how to draw it up. The sample is contained in specialized internal documents. You cannot, for example, print a form from the Internet. It will not be considered valid. The form itself is very simple to find. She's not a secret. But investing such in a work book and making notes there is strictly prohibited.
Inserts in the work book is a special form of the established sample, protected from falsification. Each is assigned a number that is recorded in the journal. The administration of the enterprise is obliged to create conditions so that any person can confirm the fact of gluing the insert. That is, all documents related to the maintenance of labor books, in accordance with the nomenclature of cases are stored for at least seventy-five years. If the company is liquidated, the paper goes to the archive. An employee at any time should receive all the information about his experience. Either the enterprise administration or government agencies are responsible for this. The case is not easy. Therefore, you can’t just take it and get yourself an insert in the work book.
How to issue? Sample
Let's move on to the practice of HR administration. Many hard workers believe that only lazy people are sitting in the office. They look at the computer all day and do nothing. Erroneous opinion. A person engaged in personnel work has a huge responsibility. The destinies of people literally depend on him. What should an employee do if there is no space left in the workbook? Believe me, nothing! The personnel officer will do everything for you. He keeps track of documents while you work at the enterprise. The pages have ended, he himself will supplement the document with a special form. It is done like this. Forms are all numbered. The personnel officer in the registration journal records that the employee Ivanov I.P.issued liner. The following are his details. That is, the number of the insert fits into the work book. From this moment the document becomes personal. It is impossible to transfer it to another person. It continues to write what is required by law. The record of the issuance of the form will look like this:
- No. pp 02.15.2016; Ivanov Igor Petrovich; series, form number; position; structural subdivision; details of the order for employment.
What is the difference between an insert and a work book?
A sample document should be carefully studied. In fact, the inserts have the same columns as the original document. This is understandable. After all, they are, in fact, its continuation. It contains the columns: serial number, date, record, details of the document on the basis of which it is made. Inserts are filled in exactly the same way as the original document. The responsibility for the illegitimacy of the records is the same as for the registration of the work book. You should be aware that the legislation provides penalties for errors and fraud with these documents. They can be identified by specialized or law enforcement agencies. And an employee with an illegitimate insert will have a whole bunch of problems when he wants to get a pension. You have to prove that you really worked at the enterprise and paid taxes.
Rules for registration
In order not to receive punishment, you need to know what and how to do. The initial filling of the insert of the work book is carried out in exactly the same way as the new document. On the form personal data of the employee, details of the organization are indicated. It is sewn into the work book, on the first page of which a mark is made. It is necessary to put the stamp “issued insert”, the date is fixed below, when it was done, and details. It should correspond to the data recorded in the registration log. We get a double work book. Sample:
- Stamp “issued liner”.
- 04/12/2016
- Series No.
Recommendations to the personnel officer
Experienced employees are advised to pay attention to filling out personal documents of employees. You must first fill out the insert, strictly in accordance with the personal file. Personal melon should not allow descriptions. Only after that, make an entry on the cover page of the work book. Verify the spelling of the series and insert number several times. Then work with the logbook. This order is due to the fact that the error in the first document is corrected more easily than in the rest. A damaged insert is written off by a special act. And if you messed up in a valid work book, you will have to draw up a whole series of documents fixing the error. That is, you change the new paper, and it will be more difficult to bring the already used form to mind. Accounting for the insert in the work book also requires care. The retirement of employees will subsequently depend on the clarity of journal entries. Remember that in case of a serious error, the time spent at the enterprise simply will not be included in the length of service. The man will suffer. Maybe go to court.
How to change data?
In practice, one has to face the fact that women get married. In this case, as a rule, they change their name. If the personnel officer received a document confirming this, then it is necessary to correct the data in the work book and the insert. It is done like this. The old surname is crossed out, in one clear line. New data is entered from above. And on the cover (inside) the details of the order are indicated, on the basis of which changes are made, the seal of the company and the signature of the person in charge. Do the same with the liner. It is necessary to cross out clearly the old surname and introduce a new one. Other data changes in the same order. Please note that this requires an appropriate order.
Conclusion
Like a work book, an insert is an important document. It should be treated with care and attention. Not only the personnel officer, but the employee himself must understand the value of the document, control the correctness of its filling and use.
