Inventory of financial investments: act of inventory, posting

The process of conducting an audit by external organizations or the company’s own resources regarding the size of funds actually spent on the acquisition and maintenance of securities, as well as the correctness of the data provided and filling out financial statements is called an inventory of financial investments.

The concept

Financial investments are investments in the initial capital of companies, in securities, various expenses that go towards obtaining state monetary documents, issued loans.

Financial investments include:

• state monetary documents;
• monetary documents of organizations and enterprises;
• equity participation in the initial capital of a company;
• a certain part of the company's shares;
• deposit account;
• accounts receivable, the rights to which came on the basis of a specific contract.

Classify financial investments as follows:

1. According to the effect on the authorized capital:

• formative: stocks, investment contracts, etc .;
• not forming: bonds, savings contracts, etc.

2. By ownership:

• state;
• private.

3. By maturity:

• long-term: valid for more than 12 months;
• short-term: valid up to a year.

What check

An inventory of financial investments, its regulation, deadline and list of inspected objects are established by law and determined by the company itself. In order not to raise unnecessary questions in the future, it is better to fix all the nuances of this process in the accounting policy of the company.

Before you start checking, you need to check whether the assets and their deposit in account 58 are adequate. For an account to meet all the requirements, it must fulfill three conditions:

1. Properly executed documents on the right to hold assets and income from them.
2. The ability to transfer to the company various risks on these assets.
3. The real possible benefit of a financial investment.

In order to provide reliable information during the inventory, it is necessary to check the actual expenses on securities, capitals of other companies and loans issued. Accounting takes them into account on the basis of the following documents:

• agreement;
• payment system;
• score;
• document confirming the transfer;
• other primary documents proving the fact of transfer.

If loans were issued, then it is necessary to check the timeliness of the accrual of dividends and their correctness.

Since financial investments are investments, before checking you should make sure of the following:

• proper execution of primary documents;
• compliance with the reality of the value of investments;
• coincidence of the real amount of securities with accounting entries;
• timely reflection in the financial statements of the return on investment.

If the securities are in the company, then an inventory of financial investments is carried out along with verification of cash at the cash desk. If the papers are in special vaults, then the check consists in comparing the balances on accounting entries and statements submitted by the vault.

Checking act

An inventory of financial investments should be recorded, and its results included in a special form INV-16 for inventory. This form must contain all the necessary information and comply with Part 2 of Article 9 of the Federal Law No. 402. This includes the following details:

1. The name of the act.
2. When was drafted.
3. The name of the company that drew up the act.
4. Type of transaction.
5. Unit of measure.
6. Position of the person responsible for conducting the audit.
7. Signature of inventory participants.

The act of inventory of financial investments, a sample of which must be submitted to the head for consideration, must be approved in advance and entered into the accounting policy of the company.

Wiring example

Account 58 takes into account and analyzes all the investments of the company. When an inventory of financial investments is carried out, account entries must correspond to real actions with securities or loans.

Consider an example of standard design.

1. Debit 58.2, Credit 75.1: the receipt of shares as an investment of the founder in the authorized capital of the organization. The fundamental document is the protocol of the decision of the founders.
2. Debit 58.1, Credit 98.2: reflection of the value of gratuitously received securities in deferred income. Act to reflect the operation - a document confirming the fact of transfer.
3. Debit 76.1, Credit 58.1: write-off of insured securities due to compensation from the insurer. The document reflecting the transaction - insurance contract.
4. Debit 90.2, Credit 58.1: recognition of expenses from securities sold. The fundamental agreement is a document according to which one party transfers the goods, and the second accepts and pays money for it.