How to draw up an act of acceptance of goods?

Conducting trading operations, as a rule, is accompanied by the preparation of special documents. One of them is the act of acceptance and transfer of goods. What is it and what role does it play in such a deal? Each of these issues should be considered separately.

Document Purpose

An integral part of a transaction between buyers and sellers is the transfer of goods. To confirm the fact of this operation, it is necessary to draw up a document in which all the necessary information will be clearly reflected. In some cases, the parties use a waybill for this. But sometimes the terms of the contract stipulate that an act of acceptance of the goods be drawn up.

This may be due to various reasons. For example, if we are talking about a fairly large supply, represented by a wide range of products. Upon receipt of such goods, it is difficult to check the entire batch to be sure of the proper quality of each position. An act of acceptance of goods may also be required if some object is transferred for safekeeping. In this case, it will be of material value. Such a business operation must certainly be accompanied by a similar act. And the fact of its compilation will record the transfer of material responsibility for the indicated values ​​to the recipient.

Purchase support

Often the act of acceptance of goods is used as a document accompanying the fact of the purchase. The main purpose of its preparation is the need to confirm the quality of the transferred property. This situation is especially beneficial for the buyer. If the product has any defects, it will be able to send a claim to the seller demanding the replacement of a low-quality product or compensation for damage incurred. The drawn up act will give all reasons for this. In addition, there are other types of hazards. The goods may be damaged during transportation or completely lost in transit. In this case, there is a discrepancy between the data of the act and the actual availability of products. It will also provide the buyer with complete freedom of action for making claims. But here the seller can partially protect himself if he additionally indicates in the document the storage conditions of the goods and the rules of transportation. These details can play an important role in considering a claim.

Rules for compiling a document

To be sure that the accompanying document is drawn up accordingly, you need to know how to draw up the act of acceptance of goods. The sample must certainly contain the following information:

1. The name, as well as the place and date of preparation of the document.
2. Full details of the persons who take part in the reception and transfer of the specified goods. Everything should be here, starting with your full name, passport data and identification code, ending with contact numbers and address.
3. Details of the contract on the basis of which the supply of this product.
4. Full assortment list.
5. Information about the condition of the goods. If defects are found, they should also be indicated.
6. Claims, if any, of each of the parties.
7. Calculation of the total value of the received (transferred) goods.
8. Signatures of two parties.
9. Seal of the company that compiled this document.

If all the listed data are present in the provided act, then you can safely go to receive (receive) the goods.

Registration of goods for repair

If, as a result of operation of the product, any malfunctions occur, the buyer has the legitimate right to present a reasonable claim to the seller. This is absolutely legal, since any thing has its own warranty period. In this case, the seller has two options for resolving the issue:

1. Check immediately in the presence of the buyer.
2. Do it later. This happens when a routine external examination is not enough and additional testing is required.

In the second case, the seller is obliged to accept the defective item and draw up an act of acceptance of the goods for examination in this regard.

It should list the following data:

1. Name with information about the seller.
2. Product name and date of purchase.
3. Description of all items included in the kit.
4. The attached documents (technical passport, manual, warranty card).
5. The state of the device at the time of transmission.
6. Description of the claimed defect (malfunction).
7. Full information about the seller and the buyer, as well as the signatures of both parties and the date of preparation of the document.

The drawn up act is handed over to the manufacturer or to the service department, where, after carrying out the relevant studies, a final decision will be made.

What to do with low-quality goods?

Unfortunately, these days there are often situations when the goods provided by the seller are of inadequate quality. In this case, we can reasonably talk about a serious violation of the terms of the contract. The buyer must, when returning the goods, record this fact by drawing up an act of acceptance and transfer of goods of inadequate quality. In the relevant regulatory acts, a special unified form is provided for this.

It looks like a statement addressed to the organization that sold the defective item. Typically, merchants have pre-prepared forms for this. In the absence of such, the buyer can draw up a document on their own, taking the finished form in any other commercial enterprise or special organization dealing with citizens' appeals. The heading of this document indicates who and to whom this act is submitted. Further, the text sets out information about which particular product, when and where it was purchased. Then, the defects present in it are listed that clearly do not correspond to the declared quality. After this, the buyer should state the essence of his request, since on the basis of Article 25 of the Law “On Protection of Consumer Rights” he has several options for solving. If the seller refuses to accept low-quality goods, the buyer, having in his hands all the necessary documents, can turn to the court for help.