Who would have thought that the famous phrase from the American film “I have no cash, but I can write you a check” will become so in demand in our reality. Indeed, if you do not have cash, you can always issue a bearer check and indicate the corresponding amount in it. However, not everyone knows how to fill it in correctly. We offer you a checkbook filling sample.
Checkbook Summary
Check books are a kind of financial document consisting of 25 or 50 sheets. As a rule, they are tied to the bank account of the owner of the book and allow for cashless payments with the subsequent goal of cashing them in credit organizations.
The book itself visually resembles a small oblong notebook. Each page is divided into two parts. These are checks, one of which is signed and handed over to the bank for the subsequent issuance of the indicated amount in it, and the second is a copy. It is he who remains in the book and serves as a kind of document for reporting when debiting funds from the account. You can get a book by writing a statement to the bank. How is the checkbook completed?
What to write in the application for the issuance of books?
The application form may also have a voucher "for cash desk" and the main part, where such information is indicated:
- company name;
- date and month of writing the application;
- organization account number;
- a request to issue 1 book with the indicated number of sheets (25-50);
- initials of the person responsible for receiving the book;
- signatures of accountants, economist, cashier and bank manager.
This is how the example of filling out a checkbook application looks like.
Simple rules when filling out checkbooks
Checkbooks are usually kept by the same people in the same handwriting. In this case, filling out the document form is carried out with a pen containing the same ink color. Therefore, its owner should initially choose whether it will be only black, purple or blue color of the paste.
Another important point when working with the book is the complete absence of corrections and errors. All words and details must be indicated in a strictly defined order and only in the columns reserved for them. It is strictly forbidden to speak outside the cell fields and the graph. In addition, each checkbook form contains a place for the owner to sign and print. At the same time, the number of his bank account, the name of the enterprise or the initials of the entrepreneur are written manually (at the end of the filled tear-off spine) or indicated on the imprint of the seal itself.
What are the important lines on the check form?
The booklet form, as a rule, contains several lines, each of which is filled in accordance with the existing rules of a financial organization. For example, in the column "Cash receipt issued to ..." you must specify the amount first in numbers, and then in words. You can see in the photo what the sample form for filling out the checkbook should be.
The date and month of filling out the document are also written in words. In the case of using numbers, while indicating the amount of the check, double underlining of spaces is used before writing numbers and after. In the column “Issue” or “I authorize to issue” the full name of the recipient is fully indicated.
What does a checkbook fill pattern look like?
The appearance of most checkbooks issued by different banks may vary. However, the principle of filling them is almost identical. We give an example of such a design.
So, open your book and see an empty form. We bring to your attention a sample checkbook. It has two sides: front and back, and there is also a cut line and a tear-off root. First, fill it. To do this, perform the following steps:
- indicate in digits the amount, for example, “by 150,000 = rubles. 00 kopecks. ”;
- write to whom the check was issued;
- we put the signatures of the responsible persons;
- fill in the date of receipt and put the signature of the recipient.
This is what the finished sample of filling the checkbook looks like.
How to fill out the front of the check form?
Next, fill in the central part on the front side of the form, in which we indicate:
- the name of the company or individual;
- drawer’s bank account number;
- amount in numbers;
- place of issue (city, town);
- date and year of issue;
- name of the financial institution with the corporate account number;
- initials of the check recipient (for example, Ivanova Irina Petrovna);
- amount in words;
- signatures of responsible persons.
A sample checkbook with an option to fill its front side can be found in our publication.
How to fill out the back of a check form?
On the back of the check you can see a small plate that indicates the following data:
- purpose of expenditure (for example, payment of travel expenses or wages for such a month and a year);
- amount of expenses;
- signatures of responsible persons;
- signature of the payee;
- the name of the document presented for receipt indicating the number, series, date and place of issue;
- Signatures of the cashier, accountant and controller.
Also, this sample of filling out a checkbook includes a tear-off coupon, which refers to the number of the capitalized order, the number and year of the operation performed, and the signature of the chief accountant.
What is the difference between checks of different banks?
The principle of filling a check in a bank is almost the same and has common features with the above sample. However, on the forms of different banks, all important information can be recorded in a completely different sequence, as well as the location of the tear-off coupon.
For comparison, we give an example of filling in the checkbook of Sberbank. So, in the check form of this financial organization there is also a front and back side, and a tear-off coupon is placed to your right. The form first indicates the name of the company, then the number of the settlement account of the drawer, the number of the check, the amount in digits, and then the place, date and year of issue. Next, the full legal name of Sberbank is indicated, and in the column “Pay” it is necessary to mention the payee. Below is the signature and seal of the responsible persons.
In the form of the bank “St. Petersburg” (formerly “European”), the tear-off coupon is located on the left, and all other columns are present as with Sberbank.
What is the expiration date of a completed check?
Each completed check has an expiration date. It is believed that from the moment of its completion and appeal to a financial organization, no more than 10 days should pass.
