Often in the work of the personnel officer, the question arises: "Do you need an order to change the name of the employee?" The answer is unequivocal: needed! And just by order in this case you won’t get off.
Due to the change of surname (name), certain adjustments will have to be made to many documents. But there must be legitimate reasons. And just one oral message from the employee is not enough.
The order to change the name of the employee
So, you need to take a statement from the employee in the name of the director with the desire to make changes to the documents. Photocopies of documents must be attached to it, which confirm the fact of a change of surname (passport, marriage certificate, etc.). The originals are presented in the original.
Next, an order should be issued to change the last name signed by the director. It will be necessary to familiarize yourself with the document with the document of the employee himself.
There is one caveat. And what is the date to issue the order? The marriage certificate was issued in one number, the passport changes for a couple of weeks ... Accordingly, the date in it is different. And the employee can bring documents at any time.
Features of writing and design. Sample
So, the order to change the name of the employee must be issued on the day when he was given a new passport, because changes to most business papers are always made on the basis of this particular document.
This document belongs to the group of orders for personnel. There are no strict requirements for writing it. The document can be prepared in any form, naturally, taking into account the general requirements of regulatory legal acts on the preparation and publication of orders.
How to issue an order to change the name of an employee? The sample below will help you sort this out.
OJSC "Rostock"
Ivanovo "___" ________ 2015
Order No. ___
About changing credentials
In connection with the change of the surname of the employee Petrova N. N., I order:
1. Make changes to the employee’s accounting documents from 01.01.2015, change the name from Petrova to Vasechkina in connection with marriage.
Director of the company _______________
(position) (signature)
What other documents need changes?
It should be noted that when an employee changes his surname, it is necessary to make adjustments to a number of documents:
- work book;
- workbook movement journal;
- personal card of the employee (form T-2);
- private bussiness;
- employment contract.
It is necessary to replace the certificate of pension insurance and the employee's salary card.
The correction of the surname in the work book must be done. The procedure for changes is established by instruction No. 30. All adjustments are made by the last employer on the basis of supporting documents with numbers and dates.
Corrections are made on the first page of the labor. The old surname is crossed out with one trait, and a new one is entered above it. The link to the document is indicated on the inside of the cover. All this is certified by signature and seal.
This procedure can be repeated several times with new cases of changing the name.
The order to change the name of the employee is the basis for corrections in the personal card of the employee.
And finally, the data should be changed in the employment contract. There are no definite directions and norms regarding how to do this correctly. Although most often two options are used. In the first, an additional agreement can be drawn up for the employment contract. There, list on points what changes are being made.
The second option is more complicated. You need to make adjustments directly to the employment contract. And in both copies.
Instead of an afterword
These changes in the documents entail, it would seem, a simple change of employee name.But they must always be remembered by the personnel officer so that a situation does not arise in which the same person in different documents will go under different surnames.
