How to participate in electronic bidding? Just about complicated

The government allocates between 8 trillion rubles each year for public procurement.

For many enterprises, to win a large tender for the supply of products means to have guaranteed income over a long period of supply.

But all these organizations spend a lot of time and huge amounts of money to find and win these orders.

To reduce the costs of intermediary organizations and the time spent on travel to the auction venue, the state began to transfer government orders to the electronic trading platform.

However, not all enterprises have yet decided on this: they do not know how to participate in electronic bidding.

Basic concepts

Electronic Trading Platform (ETP) is a specialized website through which trade transactions between customers and suppliers occur.

Electronic bidding (ET) is a process of interaction between sellers and buyers, which is approved by law and takes place on the electronic trading platform.

ET participants:

• The organizer of the ET (customer) is the person who rented from the operator of the ETF to search for a supplier of goods.
• The ETP operator is the owner of a specialized website.
• Bidders (potential suppliers) are persons who wish to sell their goods or services.

Can IP participate in electronic bidding?

Any legal or natural person has the right to participate in electronic business (app. Dated 04.04.2013 No. 44-FZ, Article 3 of Chapter 1).

ETP and public procurement

5 sites for public procurement have been established (zn dated July 21, 2005 No. 94-FZ as amended on July 1, 2010):

• CJSC Sberbank - AST.
• OJSC "Unified Electronic Trading Platform".
• State Unitary Enterprise "AGZRT".
• RTS-Tender LLC.
• CJSC MICEX - Information Technologies.

A commercial organization can trade both on sites specially designed for this, and on its own.

ET benefits

Why are so many trade contracts concluded on the electronic trading platform (as opposed to tendering conducted by conventional schemes)?

Here are their benefits:

• The maximum concentration of sellers and buyers from all regions of the country on several independent ETPs.
• Security and protection of trade transactions. All operations are carried out through the electronic signature and are certified with a digital signature.
• Anonymity (at the first stage of bidding) and accessible information for all bidders. Only after the completion of trading, the customer will know the name of the winning supplier.
• The absence of intermediaries, i.e., a reduction in cash costs.
• Reducing the time for preparing and sending documents.
• Erasing territorial boundaries.

What do you need to participate in electronic bidding?

First of all, you need to prepare documents in electronic form:

• Extract from the Unified State Register of Legal Entities (USRIP), the shelf life of the document is 6 months.
• Charter of the enterprise.
• Protocol of appointment of the head (with seal).
• Power of attorney to participate in ET.
• Details of the organization.

Electronic bidding 2015

How to participate in electronic bidding? Step-by-step algorithm:

1. Get an electronic digital signature (EDS).
2. Obtain accreditation of electronic trading platform.
3. Put money in the electronic trading account.
4. Customize your workplace.
5. Select orders.
6. Prepare an application.
7. Participate in the work of ET.
8. Get a bank guarantee (if successful).
9. Sign a delivery contract.
10. Fulfill the delivery contract.

Getting EDS

• Before participating in electronic bidding, an electronic digital signature is executed (in accordance with Article 41.2 of the Call No. 94-ФЗ).
• Buying EDS is recommended through the ETP Association.
• EDS certificate is issued one for all 5 ETPs.
• It takes up to 3 business days to receive an EDS.
• EDS is stored on a USB drive.
• EDS is valid for 1 year.

Accreditation of ETP

• In order to get accreditation, registration data is entered into the templates on the website and the prepared package with documentation is uploaded to the ETP.
• In each ETP, accreditation is obtained separately, since it is necessary to participate in electronic bidding and pass authorization on different sites.
• Registration takes about 5 days.
• Accreditation is valid for 3 years. Renewals are engaged no later than 3 months before applying for ET.
• Suppliers to the electronic trading platform are provided with a “Personal Account”, in which the work on receiving the order takes place.
• Transfer funds to your personal account on the electronic trading platform.
• 0.5 ÷ 5% of the initial price is transferred to the account as confirmation of participation in the tender. After bidding, money is unlocked.

Workplace setup

They carefully check the operation of the computer, its performance, the quality of the Internet connection, antivirus programs, etc.

Filing an application

- Applications are accepted until the date indicated on the ETP. It is recommended to prepare an application in advance before participating in electronic bidding.

- The application contains two parts, in each - an electronic digital signature is delivered:

• the first indicates the goods offered for sale;
• in the second - complete information about the supplier.

- The application is fully (1 and 2 parts) uploaded to the ETP.

Participation in ET

- At the auction stage, there are two main points. It:

• decision period - 10 minutes to think about cost reduction;
• bidding step - 0.5% of the initial order value.

- When the auction has ended, the customer studies the second part of the applications of the remaining participants (with the publication of a report on this) and presents the final protocol, which indicates the supplier who won the order.

Getting a bank guarantee

Before signing the contract for the supply of electronic goods bank guarantee (BG) in the amount of 30% of the initial value of the order.

Signing a supply contract

The supplier, and after him the customer confirms the agreement with their digital signature.

How to participate in electronic trading Sberbank-AST

Sberbank-AST CJSC is a leader among 5 sites designated for conducting ET

Organization:

• Makes purchases for the needs of the bank itself.
• Places government orders on ET.
• Offers personal ETP to large corporations.

In order to participate in the ET at the Sberbank-AST ETB, the standard algorithm described earlier is performed.