Have you tried to find examples of signature in emails on the Internet? They are quite diverse, aren't they? Have you used the proposed options?
Now email has become one of the main means of both business and informal communication. Therefore, the question of how to properly sign in an email letter becomes more relevant than ever.
Who needs an autograph?
Many inexperienced users of email services, when they finish the message, are lost: how to subscribe and whether to do it at all. After all, at the address, and so it is clear from whom the message came. Perhaps it’s enough to type the text and send it, according to the English custom “without saying goodbye”?
However, do not rush. After all, quite a long time ago the generally accepted rules of etiquette on the Web have developed. In order for remote communication with email recipients to be productive and take place on a positive wave, it is better to follow them.
When a signature is missing in an email, it appears incomplete, unfinished. The remote interlocutor may be offended when you feel that you have shown disrespect for his person. Even just writing your name at the end of the letter is often not enough.
Why do I need a signature in a business letter
Every day, millions of personal and official messages are sent to addresses. Each email is sent for a specific purpose: to inform the addressee of important information, arrange a phone call or a meeting, sell a product, service, sometimes just get to know each other.
Depending on how clearly the signature is framed, it can help or hinder the achievement of the goal.
Marketers and advertising specialists are well aware: what is written at the end of the text automatically “catches”, attracts and holds attention more than the content of the “middle” of the message.
It is not for nothing that large companies usually develop a single regulation and an example of an email signature. Indeed, the design of such an “autograph” becomes part of the corporate identity of the company and its corporate culture. The signature in the email creates a positive image for the company in front of business partners. Its compliance with standards is an indicator of how much attention the enterprise management pays to important details and subtleties.
If you are looking for signature examples in emails, then most likely do not belong to the staff of large corporations. However, it is also important for you or your business to demonstrate your positive qualities: openness, friendliness, reliability.
Business signature structure
In an official email, an “autograph” usually looks like this:
"---- (courtesy formula),
Name of the author of the letter,
Position
Contact information. "
What does the correct email signature look like? Examples are provided below.
one). With hope for future mutually beneficial cooperation,
Sergeev Ivan Ivanovich,
Head of Sales
LLC Vendetta.
Tel (847) 789-89-89 add. 78-78
Email:
2). Awaiting your imminent visit,
Ivanova Darina,
Leading stylist at Bellena Salon.
Address: 400111, Kuznetsovsk, st. Tulaykova, 4
Tel 8-999-000-99-99
Email:
Skype: idarina.
VKontakte Group: "Hairstyles" (link).
3). Best wishes,
Your personal business consultant
Andreeva Lyudmila.
I invite you to a free video conference
"Management of personal and corporate finance"
July 25, 2016 15-00 (link).
My e-books:
Life and Wallet (link)
"Ladies with a dowry" (link)
"Financial genius" (link).
Here is a sample email with the signature:
"Vladimir Ivanovich, good afternoon.
Thank you for your letter of June 20, 2016.
Unfortunately, I do not have the opportunity today to contact you by phone, as I am in another city.
Please, tell me, please, will it be convenient for you to meet with me in the office of Company N LLC tomorrow at 11-00?
With hope for understanding,
Isaev Denis,
Senior manager
Customer service department
JSC "Electronics".
Tel 8-900-000-00-00
Email: "
Consider the individual signature elements in an email.
Courtesy Formula
In a business letter it is not at all necessary to use clerical “with respect”, which has already snapped up. And if the letter is not too pleasant content, it can even cause irritation. The following phrases look much softer and more sincere in emails:
1. Good parting words:
- "have a good day";
- "good evening";
- "all the best";
- "good luck";
- “large sales and grateful customers”;
- "I wish you success".
2. Phrases "from textbooks in English":
- "sincerely yours)";
- "with best regards".
3. Situational politeness formulas corresponding to the subject and content of the letter: “Thank you in advance for your assistance”, “With hope for understanding”, “Waiting for an early reply from you”.
Surname, first name, ...
As for your personal data, it is important to decide whether to indicate a middle name. Employees of large corporations and government agencies write their name in full without fail. In private entrepreneurship and online business, email authors often turn to each other simply by name.
Correspondence partners will call you exactly as you introduce yourself. By naming only the name, the author of the message allows you to contact yourself without a middle name.
How to specify the position
In large corporations and government agencies, positions are indicated in full in emails. Due to the complex structure of such companies, “autographs” are very long and “overloaded”.
Examples of signatures in emails from government agencies, concerns, banks:
1) Samoilov Victor Georgievich,
Deputy Chief
Retail Customer Service Sectors
Key Product Sales
Department of Heavy Production
Southern branch of Northern Company JSC.
Tel (8457) 789-78-78. Ext. 12-00.
2) Kurkina Anna Vasilievna,
Deputy Head of Field Inspection Department
Interdistrict Federal Tax Service No. 189
In the Ivanovo district of the Ivanovo region.
Tel (8457) 789-78-78. Ext. 12-00.
However, even such signatures can be made more compact and less "arrogant" by delicately using abbreviations:
1) Samoilov Victor Georgievich,
Deputy senior boss
Sectors of ORC OPPP
Department of TP
Southern branch of Northern Company JSC.
Tel (8457) 789-78-78. Ext. 12-00.
2) Kurkina Anna Vasilievna,
Deputy Head of Field Inspection Department
MRI FTS No. 189
In the Ivanovo district of the Ivanovo region.
Tel (8457) 789-78-78. Ext. 12-00.
“Abbreviated” signatures do not cause irritation and look more “friendly”.
The positions of employees of small enterprises are usually indicated in the messages in full.
Signature examples in private company emails:
1) Regards to you,
Vasiliev Sergey Ivanovich,
General Director of LLC “Printer”.
Tel 8-975-999-99-99.
Email:
2) Always yours,
Korotkova Anna,
Leading cosmetologist of the Salon "Divazh".
Tel (874) 78-78-78.
What contact information should be included in the signature?
In the correspondence of large companies, the telephone number and email address of the employee are mandatory. Less commonly indicated are the mailing address of the company, the address of the site.
The signature may look like this:
Best wishes,
Kolobrod Vadim Sergeevich,
Senior engineer
Space building sectors
Department of Flight
Secret Branch
JSC "IKS Enterprise".
Tel 999-00-456 (ext. 17-17), 999-00-457 (ext. 17-17).
Email:
This contact information is usually sufficient so that the recipient of the letter can quickly contact its author.
Signature as a marketing tool
It is often vital for a private entrepreneur to include as much contact information as possible in an electronic message. Indeed, the availability of the author of the letter often depends on how many new customers and orders he will have.
All necessary contact information is usually included in the signature.
After the name and title of the position indicate: phone number, fax, email address, Skype. Some entrepreneurs also report in which instant messaging services (Viber, WhatsApp) they are registered.
But in the signature you can include not only a way to contact you, but also active links leading to:
- The site of the company.
- Personal or corporate blog.
- EBooks.
- Video materials.
- Profiles and groups on social networks.
Information about bonuses and promotions of the company can also be included in the signature in the email. Examples:
1) Ivantsova Nadezhda,
Your personal beauty stylist.
Ivancovavv.ru
VKontakte group: “Let's become more beautiful”
Email:
2) Sergeeva Olga,
Webmaster.
Email:
Projects I'm proud of:
Customer site1.rf.
This blog was made by I.R.
My books:
"Elegant self-promotion";
"Lady on the Web."
I invite you to a free video seminar
“Cool site: what it is.”
August 12, 2016 22-00: link.
Do I need a signature in my personal messages
With the development of social networks, friendly email letters have become a rarity. And still there are situations when personal dialogues are conducted by e-mail. Someone is more convenient in this way to communicate with parents living in another city, someone - with a loved one, "met" on a dating site.
A signature in a personal email is optional at first glance. It is enough to write your name at the end of the text.
Nevertheless, the letter, completed by an elegant "autograph", becomes more interesting and can tell a lot about the author.
In the signature, as well as in the text of the message, it is appropriate to communicate such feelings and thoughts, which are difficult and unusual to speak out loud. "Autograph" expresses the mood of the author of the letter, his attitude towards life, communication style. No wonder our great-grandfathers often resorted to the epistolary genre in order to confess their love.
What signatures are “accepted” in personal emails?
A signature in a personal email often plays the role of a postscript. In it, you can admit that you love coffee and hate marshmallows. Also, if you often correspond with friends by e-mail, it will be appropriate to include an important reminder in the "autograph".
For example:
- I sell a baby stroller-transformer for only 3 thousand rubles.
or
- I collect second-hand children's things for transfer to the Baby House.
The original signature in the email looks spectacular. Examples:
- All the best. Administration.
- Kisses. Fluff.
- Hug, kiss. I drink and have a bite.
An unusual phrase included in it will also help to make a personal signature more interesting: a personal motto, a favorite proverb or a favorite status for social networks. Examples:
- “We have two Sash in our family. So call me Alexander the First. ”
“I don’t need to drink 50 grams for courage. Pour a liter at once, and I will go to the exploits. ”
- “In relations with beloved men, it is important for me that there is the same attitude to religion. They must admit that I am a goddess ... "
- "Pretty, stylish, determined, educated ... Okay, now let's talk about you."
In the language of Shakespeare
If you plan to exchange electronic correspondence with foreigners, please note: according to the rules for compiling business correspondence in English, all contacts for communication are indicated in the header of the letter. The signature consists of three elements: courtesy formula, last name and first name, position.
The first element, as a rule, includes one of the following typical expressions:
- Always - always, forever, forever;
- Best wishes - best wishes;
- Your friend - your friend (comrade);
- Much love (All my love) - with love;
- Yours always - forever yours;
- Yours faithfully - sincerely yours (if the name of the recipient of the letter is unknown);
- Yours sincerely - sincerely yours (if the author of the letter is personally acquainted with the addressee of the message).
What does a signature look like in an email? Examples in English are presented below.
1) Yours Sincerely,
Smith Marya,
Managing Director.
Much love
Anny
2) Yours faithfully,
Jack Mercury
Conclusion
By paying attention to such details as the correct execution of the signature, you will make a favorable impression on communication partners. Both in business and in personal relationships, carefully considering the contents and design of letters, you demonstrate familiar and unfamiliar people care for them, attention to their needs.
