The company's activities are difficult to imagine without a checking account. Moreover, only individual entrepreneurs have the right not to have a current account, legal entities are required to open it. The main document in calculations of this type is a payment order. How to fill it, we will consider in this article.
What is this document?
The title already contains part of the answer to the question. A payment order is an order that the account holder passes to the bank. Based on this document, money is transferred at the specified details.
A payment order can exist in two forms: electronic and paper. In the extremely popular client-bank account management system, payments are exclusively in electronic form.
In paper form, they are rarely used. For example, if the client-bank is not installed, and the owner of the current account personally came to the operator in the department to make the necessary payments.
A payment order is generated in four copies. One is sent to the account holder with a bank mark as proof that the order has been executed. The bank keeps the following copy in the documents. Two more are transferred to the bank, which is the recipient of the payment: one of them also remains in the bank documentation, and the second is transferred to the addressee of the amount of money.
Basic details
Look at this payment order (form). The document looks simple, but contains a large number of required details. The accuracy and correctness of filling in each field depends on whether your payment will be accepted by the bank and whether it will reach the address.
The first two fields are “order received by the bank” and “deducted from the account”. Dates may not match. The peculiarity lies in the fact that in any case the bank is obliged to accept the document, but it will be able to execute it only if there is money. Also on holidays, non-working days, payments can be accepted, but they will be processed only during business hours. Although the last statement is not true for all financial institutions.
Next are the order number, date and type of payment. The amount for the transfer, which is indicated in words.
The main table is conditionally divided into three parts. Detailed information about the payer is indicated in the upper left part, and about the recipient in the lower left part. The right side is filled with data on the payment itself. The bottom two lines are also for listing information.
Payment order: sample fill
Not all details are filled in by the payer. Part of the information is provided by the bank. What is required to indicate to the payer? Information about the organization that transfers the money: name, TIN, KPP, bank details (name, BIC, correspondent and current account, the place where the bank is located).
Information about the payee: name, TIN, KPP, Bank details. All this information must be indicated in invoice for payment. Then the amount. Be sure to highlight VAT or indicate that the payment is without VAT. This is important for recipient accounting. We indicate the type of payment, but this is not always necessary. The field value can be set by the bank. We put the order of payment - this attribute is determined by law. First of all, banks must make tax payments, then wages. Whatever number is in this field, the bank will still pay in the order established by law.
Tax payment
For payments to the IFTS, PFR and FSS, there are a number of additional details for which a separate line is provided at the bottom of the document. These are KBK and OKTMO codes, the basis of payment, the period and code of the document for which payment is made. Samples of payments to government agencies can be taken directly from the organization or downloaded from the official website.
A payment order, the fields of which are filled in incorrectly, will be executed. However, a problem will arise with him. Instead of the receipt of the intended payment, the payment will be unidentified. The organization will receive a penalty for late payments, in the future it will be necessary to write letters specifying the details. Therefore, filling paychecks for the transfer of taxes and contributions should be taken especially seriously.
Filling Methods
The most time-consuming option is to fill in by hand. There are special services on the Internet that simplify the process. The accounting program also provides for the possibility of filling in payment orders.
It is easier and more efficient to do this, of course, through a client-bank. A number of details in it are affixed automatically or by selection from special directories. The data is checked before the document goes for execution. For example, if a mistake is made in the BIC, the client-bank will warn about this. If there is an inaccuracy in the beneficiary’s bank account, the payment order, the completion of which was completed with an error, will also not pass the verification check. This makes operations simpler and safer.
Reasons for returning a payment order
The document must be executed in accordance with the requirements that bank rules impose. If they are not fulfilled, the financial institution has the right to send a clarifying request to the payer. If the answer does not arrive within the prescribed time, the bank returns the payment order.
All errors have a specific code. For example, code 11 means that the document number contains invalid characters, 15 - an incorrect priority code for payment execution, 49 - a non-existent personal account.
If the order is returned, it will necessarily contain a code of the reason for the return, which can be decrypted using a special table.
Revocation of a payment order
The payer has the right to cancel his order. The reasons for the recall may be different, for example, a mistake in the amount.
The algorithm of actions depends on how soon an inaccuracy was discovered. If the bank has not yet had time to accept the order for execution, it is enough to call or write a letter through the client-bank with a request not to accept the document in work. However, in practice this is extremely rare. The fact is that processing takes place automatically, therefore, the speed of accepting documents for execution is very high.
If the payment was accepted by the bank, but the money has not yet been debited from the current account, then the document will need to be revoked. Each bank has its own revocation procedure, it should be spelled out in the contract.
If the money is written off, then the bank will not be able to help.
The good news is that if the details do not match (error in the name of the recipient), the money will not be credited until the sender clarifies the data. If no explanation is given, then the payment will be returned back to the current account. It is unpleasant that the trial will take several days, and the amount will be temporarily withdrawn from circulation.
If a mistake is made in the amount, then the money will be credited to the address. They can only be returned on the basis of a letter sent to the recipient of the erroneous amount. Therefore, the question of how to fill out a payment order is necessary carefully.
Bank documents storage
Shelf life of documents of this type is five years. It is not necessary to print out payment orders if you use the client-bank system. It is acceptable to store documents both in electronic and in paper form.
Download payment order form
