A procurement manager is a person who is responsible for ensuring that the company has everything necessary for its activities. This position is very important for the enterprise, since it is often impossible to perform the necessary operations until the raw materials, goods and any other items needed for production activities are received. These employees, as a rule, possess the skills of analysis, forecasting, accounting, decision making. They are responsible for tasks such as contracting and organizing people who are involved in procurement processes.
Job Overview
The responsibilities of the procurement manager include monitoring all aspects of the receipt of goods, services, materials or property that the business needs to function properly or expand. He often has to deal directly with suppliers or owners and enter into supply contracts.
On average, about 65% of the company's income is spent on the purchase of goods or services. This means that the procurement manager can significantly affect the company's profits by reducing costs, saving and finding optimal conditions for cooperation with partners.
Job Description of Purchasing Manager
The tasks performed by the supplier largely depend on the scope of the enterprise, its size and location, as well as the level of responsibility assigned to the employee.
The responsibilities of the procurement manager include:
- Forecasting the level of demand for products and services to maintain the required constant quantity of stocks.
- Creating procurement plans for a month, a year.
- Conducting research to identify the best products and suppliers in terms of price, delivery time and quality.
- Processing payments and invoices.
- Maintaining contacts with manufacturers, suppliers, internal departments, as well as customers.
- Negotiations and conclusion of contracts, monitoring of their implementation, checking the quality of service.
- Storage of contracts, monitoring of their validity.
- Search for new promising suppliers, creating and maintaining good relations with them.
- Prediction of price trends and their impact on the future activities of the enterprise.
- Making presentations for management on market analysis and growth opportunities.
- Development of a supply strategy for the enterprise.
- Preparation of reports using computer programs.
- Rating commercial offers and making recommendations based on their analysis.
- Providing suppliers with the information necessary for collaboration.
- Attend meetings and industry conferences.
- Training other employees, monitoring their work.
A responsibility
The job description of the procurement manager provides that the employee is responsible for:
- Failure to fulfill their duties.
- Timely implementation of procurement plans.
- Conclusion of contracts with suppliers.
- Compliance with the requirements of higher authorities.
- Keeping trade secrets.
- Damage to the company - the employer: both material losses and negative impact on business reputation.
- Compliance with safety regulations.
- Compliance with internal regulations.
- For an offense committed during work - in accordance with the law.
Personal characteristics
To successfully fulfill the duties of a procurement manager, an employee must have the following qualities:
- good conversational and written communication skills;
- ability to negotiate;
- common sense and analytical thinking;
- organization, accuracy and attention to detail
- leadership skills, while the ability to work well in a team;
- stress resistance;
- the ability to work in a tense environment.
Education
What stocks, when and from whom the company will need, how to purchase them the most profitably - the procurement manager must know all this. Responsibilities provide that a candidate for such a vacancy meets the following requirements:
- He knows and is well versed in the legislation on entrepreneurial activity.
- He understands the principles of a market economy, successful business.
- He knows the state of the market, the pricing procedure.
- Familiar with the basics of marketing, management, office work.
- He has skills in working with staff.
- Familiar with the types and methods of advertising campaigns.
- He knows business ethics very well.
- Familiar with the technological features of production.
- He owns a personal computer at a level no lower than the user, is familiar with basic accounting programs, e-mail and other necessary services.
- Knows labor legislation.
- Familiarized with labor protection acts.
A person with a full school education can fulfill the basic duties of a purchasing manager, especially if it is a large enterprise, and there are many suppliers there. But to get a promotion and have career prospects, you need a higher education in specialties "Management" or another economic profession, but with additional management courses.
Basic documents for work
What rules governs the procurement manager in his daily activities? 
Job responsibilities suggest that the employee is subject to such documents and acts:
- Business plan.
- Acts and orders for the enterprise.
- The rules of work within the employer company.
- Rules of labor protection, fire safety and other industry standards established at the legislative level.
- Orders, memos, management decisions.
- Job description.
How to find a job
Suppliers are necessary for companies in various fields of activity. It can be both private and state enterprises, small organizations and industrial giants. You can buy anything - from stationery to production equipment.
In the resume for the employer, you should emphasize the results that will be interesting for personnel officers. It’s not worth it to simply quote your place of work and list the classic responsibilities of a purchasing manager. For a resume, it is important to show your qualifications, skills and experience as best as possible, so that you are invited to an interview and you can get a job. Provide specific data that will demonstrate your knowledge of numbers and be impeccable in style. After all, the duties of the procurement manager include maintaining extensive correspondence and documentation, you should not allow typos and errors without even getting a position. Do not be too lazy to adjust your resume in accordance with the activities of each particular enterprise where you are sending it. You may need to change focus, talk more about working for companies in the same field, or emphasize your awareness of a potential employer.
