Duplicate birth certificates may be needed in different situations. For example, a child can lose it or ruin it, in addition, it sometimes has to be done if you need to draw up several packages of documents at one time for various purposes. Below we provide step-by-step instructions for issuing a certificate and describe how it is usually used.
What is the purpose of the document?
Most often, a duplicate of the certificate is urgently required in various instances, therefore it is very simple and often complete the whole procedure from the day of contacting the registry office takes less than an hour.
A document is needed upon receipt of other important documents, for example:
- military card;
- civil passport;
- passport.
In what instances can you make a request to get a duplicate birth certificate:
- Government services (special portal);
- local registry office;
- Consulate or embassy of the Russian Federation abroad.
Duplicate birth certificate: how to get
We bring to your attention step-by-step instructions, thanks to which you can make the required document as quickly as possible:
- Prepare passports for both parents or one if the other is missing.
- A certificate of marriage or divorce will be required, if the mother and father of the child are not married, then a document establishing paternity.
- If the applicant is more than 14 years old, then his passport is needed. If more than 18, then he can perform all actions without the help of his parents.
- Make copies of all documents so that the information in them is well read.
- Pay a duplicate birth certificate, the state duty here is only 200 rubles. Check the bank details in the registry office itself or via the Internet.
- We go there at the place of registration of the child, where the original document was issued.
- We draw up a statement on the spot and give it to the employee for processing together with other papers.
- A duplicate of a birth certificate will be ready within half an hour.
If it didn’t work the first time
If you could not get a duplicate of the document in your hands at the initial appeal due to the fact that the record of the first copy was not found in the registry office due to its loss and other reasons, then you should not despair. Find out where the archive of this government structure is located in your area, and go there. There must necessarily be a backup copy of the record of the act of birth of a child and on its basis you can similarly get a duplicate of a certificate. His legal strength is similar to the original, the only thing that will take more and more time.
Is it possible to come to the registry office with a ready application
Thus, you can save time when receiving a document and simply provide it to an employee along with other documents. The established form No. 18 is on the Internet and the application must strictly comply with it. It was adopted more than 15 years ago at the level of the Government of the Russian Federation and has not changed since then. The document, drawn up in any form, will not be considered by employees.
Obtaining a duplicate certificate abroad or in another region
If you need to get a document in another region, which, perhaps, is very far from the place where the primary certificate was obtained, then it is not necessary to go there at all. You can order a duplicate by sending a written request there or by visiting your local registry office. The procedure in this case remains the same as that given earlier.The only difference is the document timeout, here it will depend on the operation of the mail service.
Well, to receive a duplicate of a child’s birth certificate, if he is abroad, relatives in Russia can have a power of attorney. You can do this in another country, but then many documents will have to be translated, and this will also take time.
Who claims to receive a duplicate certificate
According to the legislative framework of the Russian Federation on acts of civil status, this document has the right to be handed over to such persons:
- to the applicant himself, if he has reached the age of 18 or has been recognized as an adult court decision on emancipation;
- relatives of an adult in the event of his death;
- the parents of a child under 18 years old or his adoptive parents and other citizens who are responsible for him;
- guardians of an incompetent citizen, regardless of his age.
In addition, it is prohibited by law to issue a duplicate birth certificate to a child’s parents if they were previously deprived of their rights. If this information is hidden during the request, then the representatives of the competent authorities will refuse them anyway, since every request always carries out an appropriate check.
Can I get a duplicate birth certificate without another ID
This case is very difficult, especially when it comes to a minor and a passport has not yet been issued. Therefore, the situation seems hopeless: it is impossible to restore the certificate without a passport, and it will not work with a lost birth certificate. In such a case, you need to go to court and file a lawsuit regarding identification. Officially, such a procedure is called proof of fact, which has legal significance.
If the court has made a decision to confirm the identity of a person, then it will be easy to obtain a new passport. And only after that can a duplicate of the certificate be made. The course of action is also possible in the reverse order, it is practically rarely possible, since the registry office staff may refuse to issue a document due to the lack of a passport in a person.
Registration through "State services"
You can request a duplicate certificate through a specialized portal. The step-by-step instruction will look like this:
- We register on the site and go to your personal account. We select the menu of services for citizens.
- In the regional section, select "Family" and from the list we select the issuance of repeated certificates and certificates.
- We click on the "Need to submit" button, look for the application template for the issuance of a second birth certificate, download it and click on the service order.
- Choose the option of issuing the document and click "Next."
- Find in the list the registry office in your region where the application will be sent.
- Fill in all the required data and attach scanned copies of the documentation in JPEG format.
- After processing your application, you will receive a notification in your account.
- Visit the registry office to pick up the document, and do not forget the passport and receipt of payment of the fee.
As you can see, the whole procedure is very simple. It is enough to choose a convenient option for sending data, then you will receive a document without any problems on time.
