At any enterprise there are always employees who are entrusted with the responsibility for the work carried out in a particular area. It can relate to almost any sphere of economic activity. In order for such actions to be official, a special order is issued for the company to appoint responsible persons. What is the peculiarity of this document and how to compile it correctly?
Blaming
In order for the enterprise to function clearly and smoothly, it is necessary to constantly monitor the work of each site and department. Any process should be controlled so that no external causes can disrupt it. For this, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities, will be able to constantly monitor the observance of order in a particular area. To document the assigned responsibilities, the company management is obliged to issue the corresponding “Order on the appointment of responsible persons”. As a rule, such a document is signed by the director.
The initiator of its creation can be both the head himself and the head of one of the departments or divisions. The “Order on the appointment of responsible persons” may relate to the work of a separate service, as well as to the enterprise as a whole. It all depends on the responsibility that is assigned to a particular person. Take, for example, labor protection issues. “Order on the appointment of responsible persons” in this case will apply to the entire enterprise. And the storage of work books or the processing of personal data, for example, are the responsibility of the personnel service. The powers of the responsible persons in this case do not go beyond the boundaries of their department.
Responsibility for working with values
If the position of a particular employee is constantly connected with the circulation of any material assets, then this aspect of his activity must certainly be documented. We need an appropriate document that will legitimize this obligation. Appointment financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should reflect in detail all the points relating to this issue. For example, an accountant issuing salaries at the cash desk is liable for accounting, storage and issuance of funds.
There are other examples. So, employees who use various tools and devices during the working day are also responsible for them. If such objects of labor fail due to their fault, then with the administrative punishment the deduction of the value of the damaged equipment or the costs necessary for its repair will follow. Such measures force workers to be more attentive and always remember the responsibility assigned to them.
Issuing an order
To assign an employee an obligation, management must draw up an appropriate order. The appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function, as a rule, concerns:
- disposal of various inventories
- receiving and making payments,
- storage and further maintenance of material assets.
The person performing this work must remember the safety of the property entrusted to him.
Do not forget that any wrong action can lead to undesirable consequences, namely compensation for harm caused.There are different types of responsibilities:
- complete
- collective
- individual
- limited.
Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of the enterprise has some advantage over those who, for example, are accepted under a contract. In the first case, he will simply compensate for the damage caused, and in the second, he will have to additionally pay for the benefit that the company could not get due to his wrong actions.
Alternative option
In some cases, the company issues an order to appoint responsible persons. In fact, this is the same order. Both of these documents are administrative in nature. They record the decision of the administration regarding specific organizational issues.
But there is a slight difference that should be considered when choosing the right type of document. The law states that an order is usually issued on basic issues relating to the internal life of the enterprise or organization, which require approval. An order is more often addressed to a specific person and concerns a specific issue. It can concern both single cases and issues of long-term action. The essence of the order is to convey to the performer the need to perform certain actions relating to a specific part of his official duties. It all depends on what responsibility and for how long management plans to assign to this employee.
