Assistant to the CEO - the person that every worthy leader needs. When managing the company, it is important to entrust half of the work to the person who has the proper knowledge, skills, relevant competence. That is why the first and most significant vector of the direction of activity is the duties of the assistant to the general director.
Approval of Instructions
The basis of any job description is the labor legislation of Russia, and such a position as an assistant to the general director was no exception. Obligations assigned to the “right hand” of the head must be compiled in accordance with the Labor Code of the Russian Federation, as well as additional regulatory legal acts.
The compiled instruction is approved by the head or head of the organization. Its signature means the legality of the adopted document, as well as acceptance of all its provisions. Moreover, the head has the right to make changes, supplement duties, or not sign an autograph at all with a reasoned refusal and an indication of significant shortcomings.
General provisions: what is the assistant guided by?
It is impossible to overestimate the role played by the assistant to the general director in the activities of the company. The job description for this category of persons must necessarily contain general provisions where the employee will be able to get acquainted with the regulatory framework governing his activities, as well as with materials that determine the nature of his work.
The assistant to the general director is the technical executor of the instructions and decisions of the manager of the organization. Accepted and dismissed by order of the relevant official. As a rule, the following requirements are imposed on him:
- higher education;
- the presence or absence of work experience (its term is determined by the head);
- requirements for work experience in the specialty.
If you want to try yourself in this position, then be prepared for the fact that direct and rigorous submission to the boss is the main rule of work that any assistant to the general director adheres to. Job descriptions also indicate cases of absence of an assistant in the workplace. At this time, his duties are performed by the deputy leader, who is fully responsible for their implementation.
Legal regulation
The functions of the Assistant General Manager are based on the following regulatory legal acts:
- Documents that regulate its activities as a whole or regulate a similar type of activity.
- Methodological recommendations and other materials created in order to streamline a particular area of activity.
- Charter of a company / organization / enterprise.
- Work schedule.
- Orders and orders issued by the immediate head of the organization.
- The job description determined by the chief.
The assistant to the general director should quickly, clearly and correctly navigate the regulatory framework that regulates his activities as a whole, as well as the work of subordinates to the assistant to officials. It is important to note that it is necessary to study not only federal and regional legislation, but also local regulatory documents.
What do you need to know?
The position of the "right hand" of the head of the company involves a solid knowledge of the structure and management of the organization, as well as all existing units. An important skill in work is the ability to correctly draw up the proper document - an order, an order, a decree, and so on. That is, without the basics of office work, the assistant to the general director will not be able to fully perform his duties.
Persons applying for a position must have the basics of ethics, have the rules of business communication, and also know the general norms of the labor code and administrative law. And without the skills of working with electronic computers it is also not enough.
Assistant Functions
The following basic section of the job description is the list of functions that the Assistant Director General for General Issues is required to perform:
- The correct and clear organization of technical support for the administrative and administrative activities of the head of the company.
- Maintaining and organizing paperwork, monitoring the activities of other employees, explaining employees incomprehensible issues in this area.
- Development or participation in activities aimed at streamlining the company's workflow.
- Reception of visitors.
Job Example
The characteristic of the assistant to the general director consists of both the presented official duties and the level of their performance, and looks as follows:
- Acceptance of correspondence received by the company in the name of the head, its transfer and use in accordance with the decision of the head.
- Record keeping in accordance with federal laws, as well as the efficient use of computer technology; the application of basic skills in the collection and processing of information.
- Acceptance of documents and applications, sending them for signature to the head of the organization.
- Preparation of documents for the work of the head.
- Organization of telephone conversations. In addition, the person holding this position is obliged to bring the information obtained as a result of the negotiations to the employees, exposing them in the required form.
- Drawing up letters, inquiries, as well as other types of documents, preparing answers to requests on behalf of the head.
- Organization of activities for the preparation of meetings, meetings, minutes and their subsequent design in the appropriate form.
- Monitoring the work of company employees.
- Organization of the manager’s workplace in accordance with the requirements, provision of stationery, creation of conditions for successful and efficient work.
- Print office and working materials.
It is important to note that the presented list of official duties of the employee is not exhaustive. The head, at his discretion, can change each item if the amendments do not contradict the legislation of the Russian Federation.
Assistant CEO
In general terms, the rights of the assistant to the general director are presented in the following list:
- the right to familiarize oneself with draft decisions of the head relating to the activities of the assistant;
- the right to consider the proposals made by the head and related to the performance of the official activities of the assistant;
- the right to information, the receipt of which is necessary in order to successfully carry out labor activities in the future;
- the right to demand actions from the management that facilitate the execution of the job description.
Assistant Legal Responsibility
As a rule, the final paragraph of any job description is the provisions on liability measures against the employee. So, responsibility is provided for the following types of actions:
- Improper performance or refusal to perform official duties.
- Violations of criminal, administrative, labor, civil law.
- Causing damage to property of the organization.
Legal liability can be assigned to a person with or without the involvement of law enforcement agencies. As a rule, the nature and extent of the harm done plays a significant role in determining the measure of responsibility. If the employee has spoiled the thing of the organization, then the collection takes place within disciplinary liability. If the damage is interpersonal in nature, without the participation of investigative authorities can not do
Approval of Instructions
Job Description Assistant Gene. The director is approved not only by the signature of the head, but also by the signature of the person embarking on the performance of his direct duties. This regulatory act is local, therefore, applies only to the territory of a particular organization. If the job description contains inconsistencies with federal or regional legislation, the employee has the right to refuse to comply with the illegally approved provision.
