Official Secretary's duties constitute the main part of the instructions for performing work activities for the designated employment position. In addition to the list of certain recommendations that are binding, a similar document contains information about the requirements, rights, area of responsibility of the secretary, as well as general labor regulations. It should not be considered that such a professional position is simple and does not require taking into account certain nuances.
General responsibilities
First you need to understand what the classic, unified duties of the secretary are. Briefly, they can be reduced to the following mandatory recommendations:
- Ensuring the administrative activities of management.
- Receiving and redistributing correspondence, processing, preparing and sending replies to received letters as necessary.
- Providing office work, collecting and processing the necessary information for senior management.
- Acceptance of documents from employees for transmission to superiors for signature and familiarization.
- Preparation of meetings and their minutes.
- Procurement of office and other products necessary to ensure normal working activities.
- Organization of the reception of employees and other visitors.
- Fulfillment of a number of instructions.
Knowledge requirements
The responsibilities of the employee may vary slightly depending on their core specialization. However, regardless of it, knowledge in the following areas for this position will be superfluous and very useful:
- Fundamentals of labor and administrative law.
- General Ethics and business etiquette.
- Fundamentals of paperwork.
- Safety precautions.
- Rules for working with computing and reception and negotiation, as well as office equipment.
- Occupational Safety and Health.
- Requirements for conducting business correspondence.
Among other things, it is impossible to properly perform the duties of the secretary without knowledge of the internal fundamentals of the enterprise, the routine of activities, regulatory documents and much more.
Assistant Responsibilities
The duties of the secretary of the manager are not much different from the general requirements given above. He also receives and transmits correspondence, is engaged in copying and archiving documents, controls the delivery of orders of the head to responsible persons, conducts the necessary paperwork, ensures the purchase of priority goods. Among other things, such a specialist should be able to deal with:
- provision of administrative as well as administrative activities;
- collecting and processing, and then providing information at the request of a higher level;
- organization of telephone and personal conversations;
- writing business letters;
- the creation of conditions for increasing the effectiveness of the leader and many others.
As a rule, such official duties of the secretary of the head can be performed by persons with higher and secondary vocational education. In the latter case, a significant advantage is the presence of work experience in the profession of 2 years.
Secretary Rights
It must be remembered that not only the job duties of the secretary determine his work, the employee, of course, has certain rights. So, they include the opportunity to get acquainted with working projects and the right to make rational proposals as part of their job description.In addition, when identifying shortcomings within the framework of his competence, the secretary has the right to draw the attention of the head to these aspects.
Requirements for the activities of the clerk
The duties of the secretary-clerk, as a rule, are slightly different from those described above. In this case, the assistant manager should primarily provide direct management activities, while the clerk for the most part is focused on paper work. The instructions for his work must include such aspects as:
- Processing incoming mail, compiling and sending replies.
- Monitoring the implementation of orders and instructions.
- Checking the correctness of the design of internal documentation.
- Registration, accounting, storage of documents.
Requirements for the activities of the court clerk
Much more significant changes include the official duties of the court clerk. As a rule, these specialists are directly involved in maintaining and fixing court sessions. In addition, they prepare letters, inquiries and other documents, may call persons participating in the judicial debate. Such active work can be performed by a person with both higher and incomplete higher education, without relevant work experience. As a rule, this position is chosen by young people and girls who want to gain experience in the judicial sphere and continue their career in the field of jurisprudence.
It may seem to some that such a vacancy does not require special knowledge and skills, so it will suit many, but this is not entirely true. What else is the court clerk doing? His duties include:
- Compliance with the Constitution, Federal Laws and any other regulatory legal acts and orders.
- Execution of orders of a judge or other authorized persons.
- Interaction with other members of the judicial structure to resolve issues within the competence of the clerk.
General information
Official duties of the clerk, assistant chief and court staff are regulated by a special document called job description. Its presence in any company is mandatory, because it is according to the specified list of rules that an employee understands what actions he must perform and which not. Such a document is developed and drafted with the participation of the management team and without fail contains such subsections as general provisions, rights and obligations, area of responsibility, employee relations within the company, as well as necessary applications.
