The assistant manager is even a little more than the right hand, this is another additional head that helps redistribute tasks, leaving only the most important tasks for the head to decide.
Key responsibilities briefly
The duties of the assistant manager mean that he will be a specialist with a broad profile in that he must cope with tasks such as phased planning of the work day of his boss (taking into account possible unplanned force majeure situations), the correct conduct of business correspondence and even meetings and preliminary negotiations with visitors and business partners.
A good assistant should be able to quickly and at the highest level give the necessary answers to people who have business relations with superiors, and also convey to them in the correct and accessible form all the information they are interested in. The preparation of presentations, as well as the search for the materials necessary for the manager to make decisions, rest on the shoulders of the assistant. Also, business travel assistance and the execution of any other assignments are all the job duties of a personal assistant to the head.
Requirements to be Required
A potential applicant for such a position in a good and prestigious organization should have not only a specific knowledge base and higher education, but also experience in working as a secretary for at least one year (or three to five years, depending on the requirements of a particular employer). This must be a truly responsible and sociable person, he must be competent both in business communication and in correspondence, not only understand what is Business Etiquette, but always comply with all its norms.
No less attention is paid to the appearance of the potential assistant manager. Job responsibilities imply the constant observance of a business dress code, therefore, the applicant must have a presentable, pleasant and tidy appearance.
Knowledge of computer and paperwork is the first thing a potential employee will be asked for during an interview, since such requirements are necessarily included in the list, which lists all the duties of the assistant manager.
Professions that may be related to a similar position
The duties of an assistant manager are very similar to those of a secretary. That is why, speaking of related professions, it is first of all worth remembering this.
The list of related professions also includes the following: consultant, clerk, office manager.
Well, when you already have experience in a similar position
Official duties of assistant manager quite complex and voluminous, therefore they usually want to take a person who already has experience working in such a position and preferably in a company that works in the same segment of the economy as the organization that opened the vacancy.
On the pros of the profession, which are not written in the sample job description
Like any other profession, the position of assistant manager has its advantages and some disadvantages. If we talk about the pros, it is worth remembering the following:
- The opportunity to gain experience in a managerial position. Let the assistant manager directly (the job responsibilities prescribed in the relevant document, this implies) does not have the right to make basic business decisions, but he receives unique and invaluable experience in direct communication with a person who not only occupies a high position, but also managed to achieve significant heights and has invaluable knowledge that will necessarily be shared with him.
- The ability to communicate with influential people.As an assistant manager, you will also have to conduct preliminary negotiations on your own with your partners and just influential people whose business interests will intersect with the interests of your boss. It is very likely that a good assistant will be noticed and offered a more promising and well-paid position.
- Training of logical and economic thinking. Half of the duties of the chief are assumed by the assistant manager. Unofficial job responsibilities also include constantly improving your knowledge in different areas of the economy and regular training in thinking and logic. As a result, you will improve the skills that will be needed at a time when you will already occupy a leadership position.
Recall the cons
Most of all potential applicants are afraid of the following difficulties that are sure to await everyone in this profession:
- You will have to work almost 24 hours 7 days a week. Yes, the schedule for such a specialist is really complicated and often irregular. You need to be ready to give yourself completely to work, this even implies the job responsibilities of an assistant manager. For a resume for a similar vacancy, you can use information about such personal qualities as endurance, stress resistance, the ability to quickly make difficult decisions and look for information in alternative sources.
- There are some restrictions for candidates. Basically, in such a position, the manager wants to see a young specialist who has reached the age of 25 years, and in most cases a woman.
Of course, such disadvantages do not frighten potential job seekers too much, which is why it is quite possible to find a good, reliable and promising assistant among young specialists who managed to work in related jobs on the labor market today.
What salary can I expect?
Real professionals who receive a similar position in a prestigious organization can count on a salary that exceeds 100 thousand rubles a month. Novice professionals who are just starting their career path should be ready to work for 20-25 thousand rubles a month. Recall that this is a full-time position, and it is unlikely that it will be possible to combine it with another option for earning.
General portrait of an ideal assistant manager through the eyes of superiors
Since today such a position is quite common, without problems you can draw up a generalized portrait of such a specialist, which is worth looking up if you want to become an assistant manager:
- To be able to combine the functions of an assistant, manager, have knowledge in the field of jurisprudence. In addition, you need to be able to not only communicate with people, but also organize their work.
- From the very beginning to the victorious end, it is the assistant manager who should organize the negotiation processes at a high level.
- Responsibilities and personal qualities must coincide in the fact that a good specialist must be able to think quickly even in the most difficult and complicated situations. It is necessary to react in time when the immediate boss will be overloaded with work, and take part of his worries on his shoulders.
- The assistant that every leader dreams of should be comprehensively developed, be able to maintain an interesting conversation that has nothing to do with business, and just be a disposable person.
- The boss wants to feel in relation to such a subordinate not only loyalty, but also interest in a successful outcome.
