A letter of appreciation is considered a type of business document. It is compiled at the favorable end of the enterprise, event, interactions and so on. A letter of appreciation may also be sent before any special occasion. In the first case, it will be proactive, and in the second, it will serve as a response to an invitation or congratulation. Let us further consider how to compose the text of the letter of thanks. 
When is such a paper needed?
The reasons for this document can be very different. So, for example, often enough they write a letter of thanks to kindergarten. It can be on the occasion of the participation of the team in any cultural event, competition, competition. Often make a letter of thanks to the teacher. The time spent by the child at school is of particular importance to him. Of course, many parents seek to express their gratitude to the teachers.
As a rule, paper is drawn up for graduation, in the last year of school. At the same time, the teaching staff can write a letter of thanks to the parent for his active participation in the life of the class or school. In business circles, it is also customary to send such documents. This is considered a sign of good taste, a show of respect for partners. The head of one enterprise may send a letter of thanks for cooperation to the director of another organization. In addition, it is customary in companies to notice achievements and good work of specialists. In such cases, the manager can write a letter of thanks to the employee, noting and encouraging him and his activities.
Content Features
How to write a thank you note? First of all, pathos should be avoided. When writing a letter, one does not need to be hypocritical, exaggerate the actions of the addressee. It is also advisable not to use empty and loud phrases. The greatest value in this case will be of sincerity, simplicity of presentation. For example, if a letter is being compiled for a teacher, it should be noted that his activities left a good memory of him as a person, we can say that he contributed to the formation of the personality of students.
The teacher will also be pleased to read about specific instructions that at the right time helped to make an important decision. The letter should be thanked for the knowledge that the teacher gave, for his reverent attitude to the pupils. Along with this, when setting out your thoughts, arrogance should be avoided - it will give a negative reaction. In a letter, it is important to make it clear to the teacher that only warm feelings and respect remain for him. 
Important point
Keep in mind that a thank you note is always welcome. Not so many people take the time to celebrate in this form the activities of one or another person or enterprise. For example, an organization employee will be very pleased to receive a letter of appreciation for his contribution to the development of the company. This will indicate that the specialist’s activities did not go unnoticed and really contributed to the achievement of some important results. In general, the letter of thanks is not so long and voluminous in content. But even a few lines will add strength to the addressee, will please him.
Thank you note: sample
Usually the presentation is carried out in arbitrary form. But along with this, it is worth remembering that this is a business document. In this regard, some standards should be observed when compiling.The company may have its own form for such documents. For example, if the leadership of a pre-school or school decided to transfer a letter of thanks to the family of the pupil. The details of the organization are present on the form in such cases. The document should adhere to the structure:
- Cap. It should indicate the addressee. This can be an enterprise or a specific person, to whom, in fact, gratitude is expressed. However, this clause is considered optional.
- Appeal.
- Content. Here the essence of the letter should be reflected.
- Information about the compiler.
Let's consider these points in more detail. 
Appeal
The enterprises traditionally adopted the wording "Dear ...". Such treatment indicates a respectful attitude to the addressee. When composing a letter, it is not recommended to use the phrases "Darling (s)" or "Madam (lord)." If, for example, an employee is encouraged, then such treatment will look somewhat awkward and even insincere.
In the end, such formulations do not comply with the official standards adopted today. business style. Name and patronymic after the appeal "Dear" will be appropriate for personal thanks. If the document is addressed to the staff of the enterprise, then the phrase "Dear Colleagues" is more suitable. Further in the content it will be possible to clarify to which particular team the appeal is addressed. If the letter is sent to another company, then it is addressed to the head. In the content, thanks are expressed to the entire company or to a specific team. 
Compiler Information
It is more advisable to indicate exactly who expresses gratitude after contacting. The initiator can be both the management of the enterprise and the structural unit. For example:
- "LLC (name) thanks ...".
- "Company management (name) ...".
- "Company accounting (name ...", etc.
In this case, it should be borne in mind that on behalf of the company they usually thank the other organization as a whole for providing any opportunity, supplying goods or providing services. If the document is sent to the team or employee of your own company, then you need to state the essence on behalf of the management:
- "We sincerely thank ..."
- "We are grateful ..."
- "On behalf of the whole enterprise I want to express my gratitude ...".
Such a phrase will look very solemn and unconventional:
"I, as the director of the company, with all my heart want to express my appreciation ..."
This option is used in exceptional cases. For example, if you should note a contribution that was of great importance to the enterprise. 
Destination
You can thank one person, and the team, and the department, and the enterprise. Individual appreciation distinguishes an employee from all over the state. So the leadership notes his professionalism, skills, abilities, achievements for the benefit of the organization:
- "Thank you…".
- "On behalf of the whole company I want to express my gratitude to you ...".
If the letter is addressed to the head with gratitude to the entire enterprise for the services provided, goods delivered, and so on, then the contents should clarify to whom it is expressed:
- "The company (name) appreciates your organization ..."
- "We sincerely want to thank the staff of your enterprise ..."
If the manager addresses the staff of his company, then it will not be superfluous to list the employees:
"Dear colleagues! I, as a director, sincerely thank the staff of the accounting department of our enterprise, namely ..."
If there are a lot of employees in the structural unit, then listing their names is not worth it. It is better to contact the head of the department:
"Dear colleagues! I, as a director, express my great appreciation to the accounting department under the leadership of ..." 
What are they grateful for?
Thanks always for something. The appeal should not express appreciation "for everything." In this case, there is nothing concrete, the recipient will be somewhat incomprehensible.A person should know what they are grateful for. You can give thanks for various points. For example, if the appeal is directed to the employee, then one can note his professionalism, vigilance, perseverance, shown in some situations:
“We express gratitude for the creative work, dedication to the company for 20 years, loyalty in work, and also we want to note your high professionalism, determination, leadership qualities that contributed to the achievement of significant success and allowed the company to take a leading place in the market among competitors."
Business partners can be thanked for the timely support, provision of equipment, services and so on:
"OJSC (name) sincerely thanks LLC (name) for the opportunity to participate in the exhibition dedicated to ...". 
Finally
It will not be superfluous in the letter to detail what exactly turned out well. It is this moment that gives personality to the whole appeal. It should also be remembered that the thank you note is positive. Therefore, it is advisable to look into the future in circulation:
"We wish your business prosperity."
Before the traditional conclusion, hope should also be expressed for continued cooperation. At the end of the appeal, they usually write: "Sincerely (position, full name)."
