If you plan to organize a small business, individual entrepreneurship will be an ideal option, one of which will be opening your own store. But this is not so simple, and leads a lot of tasks.
The first question that arises at the initial stage is what documents are needed to open a store. Many people believe that organizing their business is a simple matter. But this is until they come across this in reality.
It is necessary to deal with some issues in advance, for example, find and negotiate with suppliers, find a room, etc. This will significantly reduce the time and nerves, as it will avoid many problems.
What is needed to open?
In order to start building a store from scratch, you will need to conclude a lease or purchase of land on which the construction is planned. You can purchase a ready-made non-residential object, which will significantly save time and money.
At the same time, it is mandatory to specify a clause on the possible construction of a non-residential building in this territory in the land lease agreement. The absence of this clause may bring a lot of trouble in the future and allow the land owner to invalidate the contract regardless of how much construction work has been carried out.
Important document
Well, of course, do not forget when deciding what documents are needed to open a store, about a business plan that allows you to develop a sequence of actions. Since bureaucratic red tape stretches for a rather long time, this document must necessarily provide as much time and money as possible to obtain all the necessary licenses and permits.
Doing Business Lawfully
Given that when you open a store you will constantly implement the sale of any products or things, before the start of sales you will need to register either as a legal entity or as an individual entrepreneur. You need to get a certificate that your store is registered with the assignment of a TIN.
Do not forget that during the construction of the department where food products will be sold, special requirements for the premises should be taken into account. To do this, find out what documents are needed to open a store from the fire inspection, Rospotrebnadzor and the sanitary and epidemiological station.
In order to organize retail, you will need a special permit. Its receipt largely depends on the variety of products that you are going to sell at your outlet. The documents for the grocery store that need to be collected will include a special license if it is planned to sell alcoholic or tobacco products in the assortment of goods. Retail sales under the tax code fall under the option of preferential taxation and allows you to pay a single tax on temporary income.
In addition, you will need to obtain permission confirming the assignment of the OKVED code to the store. It will be necessary to register with funds that are not directly related to the state budget, for example, pension, medical and social insurance funds.
Sale of meat products
When opening the meat department, as in any other case, it will be necessary to register your entrepreneurial activity with the tax authorities. Also, to start the sale, you will need the following documents for the butcher shop:
- certificate from veterinary services, which will be based on the act of the inspection of the meat department;
- a document confirming the examination of meat by a veterinarian;
- a document from the fire safety service;
- all necessary permissions to the store from veterinary services.
Be sure to have a book of complaints and suggestions in the hall, to which each visitor to the store has free access. It will also be necessary to open an account with any bank that is suitable for you and make a seal with which you will subsequently confirm all the necessary documentation.
Important aspects
Documents for a clothing store or for a grocery, necessary for opening, almost do not differ. There is a specific list for any department, which can be supplemented depending on the goods sold.
Be sure to consider whether your products will be of interest to the buyer, and evaluate how competitive your store will be by inspecting the area in which you decide to place it for other organizations with similar products. Decide what size it will be, because with a small initial budget, it makes no sense to rent a huge room in which most of the shelves will be half empty.
Decide on the type of sale, which can be carried out both by self-service and through the counter. After all, as practice shows, the second option is more profitable. Before choosing a district, conduct a population survey and get an opinion on the future construction. This will not only help determine, but also attract regular customers to the store.
Trade permit
To receive trade permits from fire supervision You will need to prepare a letter of application, which indicates the data on the certificate of registration of the enterprise, the contract for the rental of premises, the floor plan of the BTI, the contract in which the installation of the fire alarm will be indicated, as well as the insurance policy of the object.
In order to get permission from the sanitary and epidemiological station, you need to collect the following package of documents for the store: certificate of registration of the company, registration with the Ministry of Taxes and Duties, a lease agreement, a list of the assortment of all goods, medical records of all employees, as well as an object’s sanitary passport, product certificates and a contract for garbage collection. Naturally, all copies of papers provided to all authorities must be certified by a notary.
Cash registers and sign
What documents are needed to open a clothing store, the article is already clear. Therefore, I would like to highlight some more equally important things, such as cash registers.
Mandatory registration of this equipment is required. To do this, provide an application with attached copies of the lease for the premises in which they will be placed, passports for cash registers, which must be certified by the master of the central heating station, holograms
State registry and maintenance. Also required copies of documents confirming the fact of opening the store and the fact that it was registered. Payment can be made in cash or by bank transfer. In any case, you must give each buyer a check for the items he has purchased.
Regardless of what products the store will specialize in, it will require a sign that not only favorably emphasizes the name of your store, but also plays the role of a billboard for customers. It will require special permission to install it, which is quite difficult to obtain.
For this, it will be necessary to send an application in which the registration card data will be indicated, attach copies of the contract for the lease or purchase of land or a store certified by a notary and a sketch of a future building certified by a store seal. The location of the sign must be agreed with the owner of the building.Before submitting documentation, you need to take some of his photos.
Opening an online store
Do not forget that regardless of whether you will buy or rent a space for a store, you must always take into account such a moment as technical amenities and quality customer service. One of these amenities will be the opening of online sales.
Documents for an online store are not needed when opening. It can work both in parallel with your usual point, selling the same goods, as well as an independent resource.
As in other cases, with this type of activity, it is necessary to keep records, the data of which will be provided to the relevant statistical and tax authorities.
Creating an online store does not require any permissions and licenses. All sales are carried out by agreement between the seller and the buyer. Payment is accepted as non-cash payment by electronic payments, and in cash upon delivery of the goods to the consumer. As practice shows, most buyers prefer to make purchases without leaving home.
What is the difficulty?
What are the pitfalls in this business? All the difficulties lie in obtaining just a huge package of documents and in bureaucratic red tape. Before opening his own store, an entrepreneur can go to various authorities for a very long time in order to obtain all the necessary licenses and certificates.
Therefore, not every novice businessman is able to master such work, which can be safely called "hellish." But there is a way out. In order not to waste your time, effort and nerves, you can seek help from specialized companies that will help you collect everything you need to open your store.
The most important!
If you can provide the buyer with the quality of goods, qualified service and fast delivery, your store will quickly pay back the construction costs and begin to make a net profit.
And one more thing: remember that the first step leading to the opening of your own outlet should be to study the question of what documents are needed to open a store.
